Document Controller

Role overview

Responsibilities

• Establish and maintain document control systems for roadworks, infrastructure, and utility projects.
• Receive, record, distribute, track, and archive project documents, including drawings, RFIs, method statements, permits, inspection requests, and technical submittals.
• Maintain document registers, transmittal logs, drawing registers, and correspondence records; control drawing versions and revisions.
• Coordinate submissions and approvals with project teams, consultants, and clients; monitor workflows and follow up on pending submissions.
• Manage utility NOCs, municipality approvals, permits, regulatory documents, inspections, material approvals, testing reports, as-built drawings, and closeout records.
• Ensure compliance with company procedures, contracts, and quality systems; prepare weekly and monthly status reports.
• Archive completed records, protect confidential information, and support audits, client inspections, and project handovers.

Requirements

• Diploma or bachelor's degree in Business Administration, Engineering, Construction Management, or a related field.
• At least five years as a Document Controller in civil construction, roadworks, infrastructure, or utility projects.
• Strong knowledge of document control procedures and construction documentation; experience with drawings, utility approvals, NOCs, permits, and QA/QC records.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Experience with Aconex, EDMS, SharePoint, Procore, or similar document management platforms.
• Familiarity with UAE authority requirements, utility coordination, and documentation standards is preferred.
• Strong organization, attention to detail, ability to manage multiple projects and deadlines, and communication and coordination skills.
• Fluent English required; Arabic is an advantage. Ability to work effectively in a fast-paced construction environment.

Key competencies

• Document control and records management; construction documentation; drawing and revision control.
• Utility and authority documentation; data management; attention to detail; time management.
• Communication and coordination; problem solving; confidentiality and compliance.

Work location

• Work location is in person.