Document Control Executive
Role Overview
The role is responsible for the timely, accurate, and efficient preparation and management of warehouse documents.
The position controls the numbering, sorting, filing, storage, and retrieval of electronic and hard-copy technical documents.
Key Skills for This Role
Full Job Posting
About Zahrawi Group
Zahrawi Group operates across the GCC healthcare industry in the UAE, KSA, Qatar, Bahrain, and Oman.
The company supplies and distributes products and services to hospitals, clinics, laboratories, and analytical industries.
Job Brief
The role is responsible for the timely, accurate, and efficient preparation and management of warehouse documents.
The position controls the numbering, sorting, filing, storage, and retrieval of electronic and hard-copy technical documents.
Policies and Procedures
- Adhere to applicable Zahrawi policies and procedures.
Warehouse Management
- Maintain a daily log or register sheet for fleet activities.
- Check returned documents for completeness and attached paperwork.
- Review returned documents for non-delivered items and forward them to the concerned warehouse coordinator.
Warehouse Archiving
- Archive warehouse documents.
- Upload proof-of-delivery records into the company system.
Delivery Notes and Invoices
- Register outbound delivery notes and invoices.
- Prepare regular document progress reports for the Warehouse Manager.
- Prepare weekly reports of pending invoices and delivery notes for delivery representatives and drivers.
- Review documents regularly, store them securely, and upload invoices with the correct delivery notes.
Document Control Processing
- Follow existing document-control procedures as required by warehouse and distribution management.
- Implement new document-control procedures when directed.
Administration
- File delivery documents in assigned hard-copy folders and shared folders while validating tracking serial numbers.
- File shipment documents with related quality certificates and MOH permits.
- Ensure documents needed for daily operations and audits are available.
Location
- The role is located in Riyadh, KSA.
Employment Type
- The position is full-time.
Requirements
- Ability to maintain accurate electronic and hard-copy warehouse document records.
- Ability to follow established document-control procedures and implement updated procedures when required.
- Ability to prepare documents required for daily operations and audits.
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