Administrator / Finance Executive

Role overview

Employee onboarding, tracking, and offboarding

• Prepare offer letters for General Manager approval and coordinate visa applications, medicals, Tawjeeh, and renewals with the PRO provider.
• Enroll new joiners in medical insurance and remove leavers from the policy.
• Arrange devices, email accounts, and system access for new joiners; coordinate cancellations, device returns, and access closures for leavers.
• Prepare final settlements, including end-of-service gratuity, and draft agreements, contracts, salary adjustment, promotion, and termination letters.
• Issue salary, employment, experience, NOC, and salary transfer certificates and letters.
• Maintain accurate gratuity, leave, salary, and employee trackers.
• Screen and interview seasonal interns, prepare agreements and NOCs, and process intern payments.

Payroll and finance support

• Prepare monthly payroll inputs and pass them to Finance.
• Process salaries through WPS and issue monthly payslips.
• Review payables reports and set up bank payments for General Manager approval and release.
• Follow up with sales and customers on receivables.
• Calculate quarterly partner commissions and process payments with Finance.
• Coordinate documents and portal submissions for an overseas group entity with its corporate service provider.

Corporate compliance and documents

• Track renewal dates and start renewals early to avoid lapses.
• Coordinate renewals of the trade license, establishment card, Hassantuk subscription, and liability, workmen’s compensation, and medical insurance policies.
• Keep company files organized and current on OneDrive and update shared documents and trackers every two weeks.
• Handle vendor registrations and keep supplier portal bank details, VAT certificates, license copies, and other documents current.
• Support the sales team with documentation for new corporate clients.

Essential qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• At least three years in administration, HR administration, or finance; UAE experience is preferred.
• Working knowledge of UAE labour law, visa processes, WPS, and end-of-service gratuity rules.
• Experience with accounting software; Xero is preferred. Strong Excel skills and familiarity with Microsoft 365, including OneDrive and Outlook.
• Excellent written and spoken English, confidentiality, and attention to detail.
• Arabic language skills are advantageous.

Helpful strengths

• Interpersonal skills and discretion when handling salaries, settlements, and other sensitive matters.
• Knowledge of payroll, gratuity and final settlement calculations, reconciliations, and basic bookkeeping.
• Organization and follow-through to manage recurring deadlines and keep trackers accurate.

Role features

• The role offers varied, hands-on exposure across HR administration, payroll, finance, and compliance.
• The position reports directly to the General Manager.