Administrator (Enterprise Resources Planning)

Role Overview

About ALEC

Responsibilities

• Monitor and clear daily GRN exception queues, ensuring AI-captured deliveries are posted against the correct purchase orders.
• Review unclear or incomplete delivery notes with site storekeepers before posting.
• Investigate PO reference, quantity, price, unit-of-measure, delivery, and system validation exceptions.
• Coordinate with Procurement, Stores, and suppliers to resolve exceptions, PO changes, and missing information.
• Post receipts promptly and clear invoice holding queues by resolving PO, GRN, and invoice matching differences.
• Support month-end cutoff by ensuring receipts are posted and GRN balances are accurate.
• Track and report pending and ageing exceptions, queue volumes, and turnaround times; escalate unresolved items.
• Identify recurring errors and root causes, give feedback to the ERP team, and guide storekeepers on capture accuracy.
• Maintain a clean audit trail and follow approval and control requirements.
• Perform other reasonable duties as required by management.

Qualifications and Experience

• Qualification in Business Administration, Supply Chain, Finance, Accounting, Information Systems, or a related discipline, or equivalent demonstrated experience.
• 2–4 years’ experience in goods receipting, stores or procurement administration, Accounts Payable, ERP administration, or another high-volume transactional role.
• Hands-on ERP experience posting or validating purchase orders, receipts/GRNs, and invoices.
• Working knowledge of procure-to-pay and PO, GRN, and invoice three-way matching.
• Basic finance or Accounts Payable exposure, including invoice holds, VAT, GRN accruals, and month-end cutoff.
• Strong attention to detail with delivery notes and supplier documents; experience managing exception queues in a deadline-driven environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and excellent written and verbal communication skills.
• CMiC experience; Oracle, SAP, or similar are welcome. Exposure to AI/OCR workflows, construction/MEP materials, and UAE VAT are also listed.

What ALEC Offers

• The opportunity to support major UAE projects through technology, a collaborative environment, and opportunities for professional growth, technical certifications, and career progression.