Administrator - Emiratisation

Role overview

Responsibilities

• Coordinate daily site administration and manage processes in line with company policies, project requirements, and procedures.
• Maintain site correspondence, registers, filing systems, and project documentation; prepare reports, dashboards, meeting minutes, and summaries.
• Coordinate with project teams, subcontractors, suppliers, and external stakeholders on administrative and operational matters.
• Support personnel records, timesheets, accommodation, and transport coordination.
• Manage site office facilities, equipment, consumables, service providers, office arrangements, meetings, visitors, and site logistics.
• Maintain trackers, databases, and registers; support audits, inspections, and compliance reviews with accurate documentation.
• Monitor administrative activities and prepare periodic management reports for operational planning.
• Serve as a primary site administration contact and support the Project Manager and site leadership.
• Handle company, project, and personnel information confidentially; improve administrative processes and workflows.
• Follow company policies, procedures, Code of Conduct, and applicable authority requirements.

Qualifications and experience

• High School Certificate or equivalent demonstrated experience.
• At least five years of relevant administrative experience; construction, project administration, or a similar operational environment is preferred.

Skills and competencies

• Strong organizational, administrative, and coordination skills; able to manage multiple priorities.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail and ability to maintain accurate records and data quality.
• Able to prepare, review, and maintain reports, trackers, and administrative documentation.
• Excellent written and verbal communication and stakeholder coordination skills.
• Problem-solving ability and professional handling of confidential information.
• Complex records, operational reporting, multi-stakeholder coordination, and audit or compliance documentation experience are desirable.

What the employer offers

• Opportunity to contribute to major UAE projects in a collaborative environment that values innovation and excellence.
• Professional growth and career progression opportunities.