Administrative Assistant

Role overview

Administration and documentation

• Manage company documents, records, files, administrative databases, letters, agreements, and correspondence.
• Maintain filing and tracking systems; follow up on pending tasks, approvals, and renewals.
• Coordinate with internal departments and external parties to complete administrative requirements.

Leasing and property administration

• Maintain branch lease, tenancy, renewal, deposit, expiry, payment, and supporting-document records.
• Coordinate with landlords and property managers; assist with leasing documents, approvals, amendments, and submissions.

HR and recruitment

• Maintain employee records and support onboarding, joining formalities, offer letters, leave, attendance, payroll documentation, visa, and insurance administration.
• Coordinate recruitment from sourcing through joining, including vacancy postings, application and CV organization, interviews, trials, follow-ups, offers, and onboarding.
• Maintain recruitment trackers and provide hiring progress updates.

HR systems and coordination

• Update employee information and related records in the HR management system; support accurate data and use of HR software and digital processes.
• Communicate with employees, candidates, landlords, suppliers, and service providers; draft and respond to correspondence and coordinate follow-ups.

Qualifications and skills

• Bachelor's degree or diploma in Business Administration, Human Resources, or a related field; the education details separately mark a bachelor's degree as required.
• Requires 2–4 years of relevant administration or HR administration experience; the experience details specify at least 2 years in admin.
• Requires MS Office knowledge, particularly Excel and Word, plus documentation, organizational, communication, detail, and follow-up skills.
• HRM or HR software experience is highly preferred; previous UAE experience is preferred.
• F&B, hospitality, retail, or multi-branch organization experience is an advantage.

Pay

• Pay is AED 3,000–4,000 per month.

Work location

• Work location is in person.

What the company offers

• The posting mentions a collaborative working environment, exposure to several business functions, and opportunities for growth and development.