Administration Officer
Role Overview
Provide administrative and coordination support to a department.
Help ensure smooth daily operations, timely processing of procurement documentation, and effective coordination with vendors, suppliers, and internal departments.
Key Skills for This Role
Full Job Posting
Job purpose
Provide administrative and coordination support to a department.
Help ensure smooth daily operations, timely processing of procurement documentation, and effective coordination with vendors, suppliers, and internal departments.
Key responsibilities
- Assist with daily administrative tasks and prepare and process requisitions, orders, and related documents.
- Follow up with suppliers on quotations, deliveries, order status, and pending orders; track delivery schedules.
- Coordinate with vendors on documentation, invoices, and payment-related matters.
- Maintain supplier records, contracts, databases, and accurate document filing.
- Collect and compare supplier quotations and prepare simple reports on orders, deliveries, and activities.
- Coordinate document receipt and filing and liaise with internal departments to process requests on time.
- Assist with vendor registration and coordinate invoice submission with Finance for payment processing.
- Perform other administrative duties as assigned by the manager.
Qualifications and experience
- Bachelor’s degree or diploma in Business Administration, Supply Chain, Procurement, or a related field.
- 2–3 years of experience in administration, support, or coordination; fresh graduates with strong organizational and communication skills may also be considered.
Knowledge and skills
- Good communication and interpersonal skills; strong organizational and coordination skills.
- Proficiency in Microsoft Office, especially Excel and Word.
- Ability to interact professionally with customers and maintain accurate records with attention to detail.
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