Admin & HR Manager

Role overview

HR responsibilities

• Translate project manpower plans into recruitment, visa quota, accommodation, and transport plans; maintain headcount by trade and site.
• Run recruitment and mobilization, including offers, MOHRE contracts, permits, medicals, Emirates IDs, insurance, induction, and site handover.
• Send attendance, overtime, leave, and deductions to Finance by cutoff; keep rosters lawful and wages paid through WPS on time.
• Maintain HR policies and handbook; run disciplinary and grievance procedures under Federal Decree-Law 33 of 2021.
• Work with HSE on worker welfare and heat stress; maintain training matrix and track operator, driver, and trade certificates.
• Build grades and salary bands; manage annual appraisals and probation reviews.
• Maintain accurate ERP employee files, track document expiries, manage Emiratisation against MOHRE targets, and report HR figures monthly.
• Handle exits, final settlements and gratuity, visa and permit cancellations, and tickets home.

Administration and leadership

• Lead PRO/admin government relations across MOHRE, ICP, Tasheel, Tawjeeh, Abu Dhabi Department of Economic Development, municipality, and Civil Defence.
• Renew trade licences, establishment cards, and quotas before expiry; prevent government fines.
• Manage labour accommodation, project bed plans, camp supervisors, inspections, and corrective actions.
• Plan worker transport by site and shift with Logistics & Plant.
• Oversee offices, maintenance, cleaning, security, utilities, phones, company SIMs, travel, leave tickets, and hotel bookings.
• Manage health, workmen’s compensation, and group life insurance, including renewals, changes, and claims.
• Maintain asset and records registers and manage accommodation, bus, and cleaning vendors.
• Own HR and administration budgets; report monthly on headcount, expiries, WPS, Emiratisation, cases, and costs; promote ERP and AI tool use.

Must-have requirements

• Bachelor’s degree in HR, business administration, or a related field.
• 12+ years of UAE HR and administration experience, including at least five years heading the function and leading other managers.
• Experience with a contractor or another employer of a large site workforce.
• Hands-on experience with MOHRE, ICP, WPS, Tasheel, and labour accommodation.
• Working knowledge of UAE Labour Law (Federal Decree-Law 33 of 2021) and its executive regulations.
• Clear written English.

Strong advantages

• Written and spoken Arabic; Abu Dhabi experience, including Department of Economic Development and Department of Health insurance rules.
• Emiratisation (Nafis), GPSSA registration, CIPD Level 5 or SHRM-CP experience or qualifications.
• ERP HR modules and AI tools for drafting and reporting.

Pay

• Pay starts at AED 12,000 per month.

Workplace

• Work location is in person.