Admin & HR Assistant

Job Purpose

Recruitment & Onboarding

• Assist in posting job vacancies on relevant platforms and screening received applications.
• Schedule and coordinate interviews between candidates and hiring managers.
• Prepare offer letters, employment contracts, and onboarding documentation.
• Facilitate new employee orientation and ensure smooth onboarding process.

HR Documentation & Records

• Maintain and update employee files, both physical and digital (HRMS/ERP).
• Draft HR letters including experience letters, salary certificates, NOCs, and warnings.
• Ensure personnel records are accurate, complete, and up to date at all times.
• Assist in preparing HR reports, trackers, and dashboards as required.

Attendance, Leave & Payroll Support

• Monitor and maintain attendance records, leave applications, and approvals.
• Coordinate monthly attendance data and share with payroll for processing.
• Assist in preparing payroll inputs, deductions, and final settlement calculations.
• Maintain leave balances and flag discrepancies to the HR Manager.

Visa, PRO & Government Coordination Support

• Assist the Visa & Admin Officer with document preparation for visa applications, renewals, and cancellations.
• Coordinate with PRO for labour card, Emirates ID, and related government submissions.
• Track visa and document expiry dates and alert the team for timely renewals.

Employee Relations & Communication

• Serve as a first point of contact for general employee HR queries.
• Escalate complex issues to the HR Manager in a timely manner.
• Assist in communicating HR policies, circulars, and announcements to staff.
• Support employee engagement and welfare initiatives as directed.

General Administration Support

• Manage office supplies and coordinate with vendors for admin requirements.
• Worker and Management Ticket bookings
• Handle incoming and outgoing correspondence related to HR and admin matters.
• Support the department in ad hoc tasks and special projects as assigned.

Experience

Knowledge

Technical Skills

Language

Interpersonal Skills

Key Competencies

• Integrity and confidentiality in handling employee information
• Organisational skills and ability to manage multiple priorities
• Team player with a proactive and service-oriented approach
• Accuracy and attention to detail in documentation and data entry
• Adaptability and willingness to learn in a fast-paced environment
• Pay: AED3,500.00 - AED4,000.00 per month