Admin & Operations Coordinator

Nexar Group – Maintenance Division \| Dubai, UAE

This is not

a basic admin role.

This is an

operations control

role.

We're looking for a smart, reliable, highly organized coordinator who can run the back office of a growing Dubai maintenance and fit-out company — dispatching teams, tracking every job to completion, handling clients before and after the work, and making sure every job gets billed properly.

You will be the central nervous system of our operation.

What you'll own:

🔹 Dispatching daily jobs to technicians and supervisors 🔹 Planning routes and schedules across Dubai 🔹 Tracking every ongoing and completed job 🔹 Communicating with clients before, during, and after each job 🔹 Preparing quotations, invoices, and job reports 🔹 Organizing LPOs, receipts, and site documents 🔹 Tracking payments and pending invoices 🔹 Coordinating with suppliers and internal teams

What we're looking for:

✓ UAE experience in maintenance, fit-out, or technical services ✓ Strong English communication (mandatory) ✓ Excel, WhatsApp coordination, and basic office software ✓ Experience with Jobber, Odoo, or similar CRM systems

is a strong advantage ✓ Highly organized, detail-oriented, with a strong follow-up mindset ✓ Calm under pressure — solution-oriented, not panic-prone ✓ Takes ownership — not "task-based" working

What we don't want:

❌ Office workers who wait to be told what to do next ❌ "It's not my job" thinkers ❌ Anyone who forgets a task once they've left the office for the day

The package:

💼 Basic Salary: AED 3,000 – 5,000 (based on experience and capability) 🏥 Standard UAE employment benefits as per UAE Labour Law 📈 Real ownership of operations — not a desk-bound clerical role 🚀 Opportunity to grow into a senior operations role as the division expands

📩 Email your CV to:

careers@nexar.ae 📲 WhatsApp: +971 50 592 4527

In your application, please tell us:

1️⃣ Your current notice period and availability to start 2️⃣ The largest team you have coordinated, and the tools/systems you used to track jobs (3–4 lines) 3️⃣ Your current visa status

If you're the kind of coordinator whose phone is the most-used tool in the office — who knows where every technician is at 10:30am on a Tuesday — let's talk.

Only shortlisted candidates with relevant UAE maintenance, fit-out, or technical services experience will be contacted.