Technician, Accounts Payable (6 month assignment)

LOCATION

• Montreal

WHAT YOU'LL BE DOING

KEY RESPONSIBILITIES

• Rigorously review invoices for appropriate documentation prior to payment
• Calculate, verify, reconcile and post invoices in the accounting system and proactively perform invoice payments on time as per contracts and payment deadline
• Validate and ensure early booking bonus payments are made in a timely manner
• Audit and validate all land contracts in order to ensure accuracy of payments
• Ensure “Business Partner” payment information is accurate
• Ensure charges are correctly distributed to the general ledger
• Verify all hotel modifications, all internal program modifications and ensure payments / credits are made accordingly
• Verify and adjust payments based on dispatch reports relating to no-shows and canceled bookings
• Need to perform weekly analysis and reconciliations of accounts
• Analyze all margins and ensure errors are fixed prior to month-end closing
• Analyze payments made in previous months to ensure any errors are detected and if necessary, corrections are made and credits taken
• Verifies that the correct sales tax rate is charged on applicable invoices
• Rigorously work on Month end analysis of all travelled bookings for monthly Product Cost
• Responsible for preparing and reconciling the month end report for all GL codes, number of passengers and departure dates and submitting any discrepancies to the accounts receivable dept.
• Act as a source person for all suppliers and internal related queries
• Reconcile supplier statements to ensure payment accuracy
• Make certain that all brochure contributions are recovered in a timely manner
• Report of any discrepancies to Supervisors
• Responsible for the completion of measurable objectives, as agreed to with the supervisor, that will allow the department to continue to improve both processes and customer service
• Handling of daily requests coming in Accounts Payables mailbox
• Creating of files and storing of all documents in the mailbox
• Handling of groups: Reconciliation, validating payment versus quotes and contracts, month end analysis and finalising the Product Cost
• Assist Supervisors, senior financial officers as needed
• Support the company in optimizing its financial transactions and systems
• Strengthen and grow relationships with vendors and suppliers through timely payment and in responding to their emails in a timely manner
• Assist in streamlining and improving the accounts payable process
• Exercise integrity and confidentiality in financial regulations
• Produce ad hoc analyses and perform any other related tasks requested by superiors

KNOWLEDGE AND SKILLS REQUIRED

• College diploma in accounting or related field
• At least two (2) years’ experience in an Accounts Payable department or equivalent.
• Perfectly Bilingual (French and English)
• Excellent organisational, problem solving and prioritizing skills
• General Accounting knowledge
• Advance computer skills (Excel, Word, Microsoft office)
• Travel Industry knowledge would be an asset
• Ability to work under pressure
• Ability to work in a team environment, as a contributing member to attain department goal
• Demonstrates initiatives and flexibility
• Demonstrates judgement
• Excellent communication and analytical skills
• Ability to work according to priorities and meet deadlines
• Ability to manage difficult situations and resolve problems quickly and efficiently
• Ability to work independently
• Good teamwork skills; to collaborate effectively with team members
• Ability to anticipate needs and take initiative

Requirements

• College diploma in accounting or related field
• At least two (2) years’ experience in an Accounts Payable department or equivalent.
• Perfectly Bilingual (French and English)
• Excellent organisational, problem solving and prioritizing skills
• General Accounting knowledge
• Advance computer skills (Excel, Word, Microsoft office)
• Travel Industry knowledge would be an asset
• Ability to work under pressure
• Ability to work in a team environment, as a contributing member to attain department goal
• Demonstrates initiatives and flexibility
• Demonstrates judgement
• Excellent communication and analytical skills
• Ability to work according to priorities and meet deadlines
• Ability to manage difficult situations and resolve problems quickly and efficiently
• Ability to work independently
• Good teamwork skills; to collaborate effectively with team members
• Ability to anticipate needs and take initiative