Supply Chain Specialist

Job Purpose

A. Supply Planning & Forecasting

• Develop sales, inventory, and purchase plans by product model, customer, and month.
• Review forecasts and actual performance with Sales teams and management.
• Manage internal systems for order placement, stock availability checks, and procurement planning.
• Prepare reports, presentations, and planning materials using MS Excel, PowerPoint, and Word.
• Support management with analytical data and business insights for decision-making.

B. Data Management & Analysis

• Collect and consolidate monthly sales, inventory, and purchase data from various accounts and sales teams.
• Distribute summarized reports and business updates to relevant stakeholders.
• Maintain inventory reports involving third-party logistics providers.
• Analyze inventory movements and investigate discrepancies, ensuring corrective actions are implemented.

C. Trade & Shipping Documentation

• Ensure timely receipt and verification of logistics and shipping documents from all involved parties.
• Prepare and manage trade-related documentation, including:
• Proforma Invoices
• Order Sheets
• Sales and Inventory Reports
• Shipping Documentation
• Review documentation against Letter of Credit (LC) requirements and coordinate necessary amendments.
• Proactively identify and resolve LC discrepancies to ensure smooth trade transactions.

D. Logistics & Supply Chain Coordination

• Coordinate with headquarters and regional supply hubs regarding:
• Product launches
• Production schedules
• Pricing updates
• Supply planning
• Oversee inbound and outbound logistics activities.
• Issue shipping instructions and ensure timely dispatch.
• Verify payments and required trade documentation.
• Maintain real-time updates on shipment and payment status.
• Monitor import and export activities to ensure compliance with applicable regulations and legal requirements.
• Manage third-party logistics costs within approved budgets.

E. Continuous Improvement & Knowledge Sharing

• Train team members on Letter of Credit processes and best practices.
• Identify opportunities for process improvements and operational efficiencies.
• Contribute to enhancing supply chain performance and service levels.

Preferred Skills & Competencies

• Strong problem-solving mindset with a proactive, "can-do" attitude.
• High attention to detail and accuracy.
• Advanced proficiency in Microsoft Excel and PowerPoint.
• Strong expertise in Letter of Credit (LC) processes and documentation.
• Ability to train colleagues and share technical knowledge effectively.
• Strong understanding of international trade, logistics, and business practices across the Middle East and Africa.
• Practical experience handling shipping documentation and trade compliance requirements.
• Ability to work effectively with multicultural teams and stakeholders across different regions.
• Excellent communication and interpersonal skills.
• Strong organizational and analytical capabilities.
• Creative thinker with a focus on process improvement and operational efficiency.

Preferred Experience

• 3–5 years of experience in Supply Chain, Logistics, International Trade, or Freight Forwarding.
• Experience working within multinational organizations.
• Proven expertise in handling Letters of Credit and international shipping documentation.
• Strong understanding of shipping instructions, container utilization, and logistics planning.
• Experience managing relationships with customers and stakeholders across multiple countries and cultures.
• Hands-on experience using ERP systems and supply chain management tools.