Office Assistant

TXM Solutions

Dubai, UAE

fulltime

Entry

Yesterday

Administrative SupportSchedulingCorrespondenceFilingData EntryOffice Management

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Job Requirements

The ideal candidate should meet the following requirements:
**Good communication skills in English, both spoken and written.**
Minimum educational qualification: High school diploma or equivalent.
Minimum 6 years of relevant work experience in the UAE in the same or a similar position.
**Previous experience in the hospitality industry is preferred.**
Must be well-groomed, presentable, polite, and professional at all times.
Should have good knowledge of office support duties, pantry management, housekeeping standards, and basic administrative tasks.
Must be reliable, punctual, organized, and able to work with minimum supervision.
Should be able to follow instructions carefully and handle multiple tasks efficiently.

Key Responsibilities

Serve tea, coffee, water, and other refreshments to staff, management, clients, guests, and visitors in professional and courteous manner.
Ensure that refreshments are served on time during meetings, interviews, management visits, and company events.
Maintain the pantry area in clean, hygienic, and well-organized condition at all times.
Monitor pantry supplies such as tea, coffee, sugar, milk, water, disposable items, cleaning materials, and other consumables.
Maintain cleanliness and organization of office areas, reception, pantry, meeting rooms, workstations, and common areas.
Ensure meeting rooms are cleaned, arranged, and ready before and after meetings.
Regularly check office areas to ensure cleanliness, hygiene, and safety standards are maintained.
Coordinate with cleaning staff, maintenance teams, or service providers when required.
Report any maintenance issues, damages, repairs, or safety concerns to the concerned department or management immediately.
Assist with photocopying, scanning, printing, binding, filing, and organizing documents as required.
Distribute documents, letters, files, and other office materials to the appropriate departments or staff members.
Maintain office filing systems and records in neat and organized manner.
Support staff with basic administrative tasks when needed.
Assist in preparing documents, envelopes, packages, and other materials for internal or external distribution.
Assist with incoming and outgoing mail, courier deliveries, and document dispatch.
Receive, record, and distribute courier packages, letters, and documents to the concerned employees.
Coordinate with courier companies and delivery service providers when required.
Ensure all outgoing documents and parcels are properly packed, labeled, and dispatched on time.
Assist in setting up office spaces for training sessions, internal meetings, client visits, and company events.
Support the preparation, arrangement, and coordination of company events under the guidance of senior management.
Assist with serving guests and maintaining cleanliness during and after events.
Monitor office supplies, stationery, pantry items, and cleaning materials regularly.
Inform the concerned person when supplies are low and need replenishment.
Assist in ordering, receiving, checking, and storing office and pantry supplies.
Ensure all supplies are stored properly and used efficiently.
Guide visitors to the appropriate office, meeting room, or staff member.
Coordinate with vendors, clients, visitors, and service providers as instructed by management or the administration team.
Assist employees and visitors in obtaining JAFZA, gate passes when required.
Support daily office opening procedures, including preparing the office, pantry, meeting rooms, and common areas for the working day.
Ensure lights, air conditioning, office equipment, and meeting rooms are ready for use where applicable.
Assist with daily office closing procedures, including checking office areas, switching off lights and equipment where required, and ensuring the workplace is secure.
Report any unusual activity, safety issue, or office concern to the concerned person immediately.
Perform office errands as assigned by management or the administration department.
Assist with purchasing small office or pantry items when required.
Provide general support to employees and departments when needed.
Carry out any other office support duties assigned by management from time to time.
Work schedule:
Mondays to Fridays 8am to 5pm - Saturday if needed only

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Office Assistant

Job Fit Check

About the Role

Full Job Posting

Job Requirements

Key Responsibilities

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