Supervisor GR/GS
Role Overview
Support the site management team with staff visa administrative and documentation support.
Requires strong communication skills, flexibility, excellent interpersonal skills, coordination experience, and the ability to work with all levels of internal management and staff as well as government agencies.
Key Skills for This Role
Full Job Posting
Job Summary
Support the site management team with staff visa administrative and documentation support.
Requires strong communication skills, flexibility, excellent interpersonal skills, coordination experience, and the ability to work with all levels of internal management and staff as well as government agencies.
Roles & Responsibilities
- Provide staff administrative support to the site management team (PGM, OM, MM).
- Ensure all work is undertaken in compliance with the systems, structures, standards, and policies set by the Company.
- Maintain confidentiality and security of Company and employee documents.
- Assist and support the processing of all new employees to site.
- Manage immigration and labour processes for employees and dependents, including entry permits, employment visas, labour cards, and residence visas.
- Manage visa renewals for employees and dependents to avoid expiration or travel limitations.
- Manage visa cancellations for employees and dependents in an appropriate manner.
- Guide employees and dependents through immigration and visa processes with regular updates and prompt enquiry handling.
- Support government agency incoming and outgoing communication, documents, letters, and post.
- Liaise with Dubai HO for travel documents and other site management requirements.
- Assist staff with document attestation requirements and arrange attestation in the UAE with MOFA.
- Maintain an up-to-date database of passports and residence visas and their renewals.
Job Specifications
- Bachelor's degree in business or a related subject.
- Minimum 5 years of experience in a similar position.
- 8 years of experience in the UAE is preferable.
- Awareness of NOMAC Quality, Occupational Health & Safety and Environment Management system principles.
- Excellent communication skills in English and Arabic.
- Computer literate.
- UAE driving license.
Desired Certification / Job Specific Skill / Training
- Able to work independently and with others effectively.
- Able to use other IT systems for planning and documentation management.
Work Condition
- Working conditions are normal for an office environment at a site location.
- Work requires travel to the regional HO and other government and institutional agencies.
- Occasional weekend and/or evening work may be required.
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