Sr. Subcontract Specialist

Role and project

Procurement and RFQ coordination

• Prepare and manage major subcontract procurement plans with the Path to Award Tracker and weekly Operations updates.
• Assist Operations in documenting RFQ proponent lists, including preferred and Indigenous vendors; maintain the project-standard subcontract filing system.
• Prepare commercial documents, coordinate technical RFQ materials, execute NDAs, and maintain project repository records.
• Coordinate with safety, quality, environmental, and Integrated Digital Delivery disciplines on RFQ preparation and evaluation.
• Manage RFQ communications and addenda, and chair and document bid clarification meetings.
• Prepare initial commercial evaluations and recommendations for Operations review; conduct bidder due diligence using Dun & Bradstreet reports.

Subcontract execution and handoff

• Negotiate subcontract terms with proponents and liaise with Legal as required.
• Prepare subcontract documents for signature, manage signature collection, and gather supporting documents such as insurance, WSIB, Form 1000, and performance securities when applicable.
• Chair kickoff meetings with successful proponents and internal disciplines before site mobilization.
• Set up SAP commitments, ensure compliance with procurement plans and subcontract SOPs, and document package handoff to the contract administrator.

Experience and qualifications

• Five to eight years of procurement or relevant experience in construction and infrastructure.
• Knowledge of purchasing principles, procurement practices and ethics, contract law, business agreements, and tendering requirements.
• Construction and engineering background is preferred; infrastructure project experience is preferred.

Skills and systems

• Strong negotiation skills for contract terms, pricing, and escalation; effective communication and writing skills.
• Organization, deadline management, ability to handle multiple tasks, teamwork, service orientation, and relationship-building skills.
• Research, attention to detail, mathematical, and analytical skills; willingness to learn about new products.
• Intermediate proficiency with Microsoft Excel, Outlook, Word, PowerPoint, and SAP Procure to Pay.

Compensation

• Expected pay range is $90,000–$110,000 per year.

About Aecon