Specialist / Senior Specialist – Contracts (Projects Department)

Overview

Job Purpose

Contract Management

• Prepare, review, negotiate, and administer project-related contracts, including EPC, PMC, civil construction, consultancy, and service agreements.
• Ensure contractual terms and conditions adequately protect the company's commercial and legal interests.
• Monitor contractor performance and compliance with contractual obligations.
• Manage contract amendments, variations, claims, change orders, extensions of time, and dispute resolution processes.
• Maintain contract documentation and ensure proper records management.

Procurement & Tendering

• Support procurement activities for projects from tender preparation through contract award.
• Develop tendering strategies, scope of work documents, commercial requirements, and evaluation criteria.
• Participate in technical and commercial bid evaluations and provide recommendations for contract award.
• Coordinate with procurement, engineering, project management, and end-user departments during sourcing activities.
• Ensure compliance with company procurement policies and governance requirements.

Project Commercial Support

• Provide commercial guidance throughout project execution.
• Review project budgets, cost estimates, payment applications, and financial commitments.
• Monitor contractual expenditures and identify potential commercial risks and opportunities.
• Support project teams in evaluating contractor claims and commercial impacts.

Finance & Cost Control Coordination

• Liaise with finance teams regarding contract commitments, payment certifications, accruals, and financial reporting.
• Review contractor invoices and payment milestones for contractual compliance.
• Assist in budget monitoring and cost control activities related to project contracts.

Insurance & Risk Management

• Review contractual insurance requirements and ensure compliance by contractors and consultants.
• Coordinate with insurance stakeholders regarding project-specific insurance coverage and claims.
• Identify contractual and commercial risks and recommend mitigation measures.

Audit & Compliance

• Ensure contracts and procurement activities comply with company policies, governance requirements, and applicable regulations.
• Support internal and external audits by providing contract records and documentation.
• Participate in compliance reviews and implement audit recommendations where applicable.

Stakeholder Management

• Coordinate with project managers, engineering teams, procurement personnel, finance, legal, insurance, and external contractors.
• Provide contractual advice and guidance to project stakeholders throughout project execution.

Qualifications

• Bachelor's Degree in Engineering, Quantity Surveying, Business Administration, Supply Chain, Law, Finance, or related discipline.
• Professional certifications such as CIPS, CCM, CPCM, PMP, MRICS, or equivalent are advantageous.

Specialist

• Minimum 8–10 years of experience in contracts, commercial, or procurement functions.
• Experience supporting civil, infrastructure, oil & gas, petrochemical, or industrial projects.
• Hands-on exposure to EPC and/or PMC contract administration.

Senior Specialist

• Minimum 12–15 years of experience in contracts and commercial management.
• Extensive experience managing high-value EPC/PMC and civil construction contracts.
• Proven experience handling contract negotiations, claims, variations, and commercial risk management.

Mandatory Experience

• Candidates must possess relevant experience in:
• Civil Projects
• EPC and/or PMC Projects
• Contract Administration
• Commercial Management
• General Procurement and Tendering
• Finance and Cost Control Coordination

• Insurance Requirements Management

• Audit and Compliance Activities

Key Competencies

• Contract Negotiation
• Contract Administration

• Tendering & Procurement

• Commercial Evaluation

• Cost Control & Financial Analysis

• Risk Management
• Insurance Coordination

• Audit & Compliance

• Stakeholder Management
• Strong Communication and Analytical Skills