Specialist - Projects Contracts

Role purpose

Procurement responsibilities

• Support procurement strategies and plans aligned with organizational objectives and project needs.
• Apply procurement policies and procedures while maintaining legal and ethical compliance, transparency, and accountability.
• Monitor procurement budgets, flag deviations, and support cost-effective spending.
• Evaluate vendors, negotiate contracts, and manage supplier relationships to support timely delivery and quality standards.
• Support procurement from sourcing through delivery and inventory coordination, and help execute procurement risk mitigation measures.
• Coordinate with departments and maintain relationships with suppliers, customers, and regulatory agencies.
• Compare quotations across pricing, delivery, warranties, terms, value-adds, and supplier differences; identify low bids and significant price variations.
• Implement and execute the Procurement Committee process.
• Review technical specifications and commercial terms; evaluate quotations using price, quality, delivery, and past performance.
• Assess supplier capability and conduct site visits as needed; recommend a suitable supplier for approval.
• Coordinate revisions and negotiate within approved authority, escalating issues beyond that authority.
• Ensure final contract language addresses internal stakeholder concerns.

Contract management

• Manage the contract lifecycle from initiation through signing.
• Track change orders and contractual variations.
• Maintain a contract register or database and track expiry and renewal dates.

Education and experience

• Bachelor’s degree in Engineering, Supply Chain Management, Business Administration, or a related field.
• At least three years of experience as a procurement specialist.

Preferred certificates

• Certified Procurement Manager (CPM) and related procurement or contracts certificates are preferred.