Senior Buying Admin Assistant - Mens Multi Brands Luxury Fashion - Department Stores

About the role

Buying and commercial support

• Provide administrative support throughout the buying cycle and anticipate Buyers' daily and weekly needs.
• Prepare sales, product, inventory, and commercial reports; support buy books, seasonal presentations, and pre-buy materials.
• Conduct competitor price analysis, shopping reports, and market benchmarking.

Products, orders, and suppliers

• Maintain product master data, records, product hierarchies, descriptions, imagery, and digital content.
• Support purchase-order enrichment files; monitor order confirmations and resolve discrepancies with suppliers.
• Track delivery windows and delayed deliveries, coordinate Return to Vendor processes, and follow up on credit notes.

Stores and coordination

• Coordinate store product enquiries, customer special orders, and product-related issues.
• Support seasonal store product training, supplier incentive schemes, departmental initiatives, and market calendar scheduling.
• Coordinate with cross-functional teams and complete administration accurately, efficiently, and within agreed timelines.

Experience and skills

• At least 2 years in buying administration, merchandising administration, planning, or a similar fashion/luxury retail role.
• Luxury fashion, department-store, or multi-brand retail experience is highly preferred; luxury menswear or multiple-category exposure is advantageous.
• Requires strong administrative, organizational, analytical, numerical, communication, stakeholder-management, and problem-solving skills.
• Requires advanced Excel and MS Office skills, good understanding of the fashion/luxury industry, brands, and market benchmarks, and excellent written and spoken English.
• Requires ability to manage priorities and deadlines, follow through, work proactively, and contribute independently and as part of a team.

Education

• Bachelor's degree required.

Why join

• Work with international brands and experienced Buying teams in a luxury retail environment, gaining exposure to the complete buying cycle across a multi-brand menswear portfolio.