Sales and Admin Coordinator

Overview

• Manage daily front desk operations with a high level of professionalism, ensuring a seamless and welcoming experience for all clients and visitors
• Handle incoming calls, emails, and correspondence efficiently, maintaining a prompt and polished communication style
• Coordinate meeting room bookings, office allocations, and client appointments with accuracy and attention to detail
• Maintain organized records of client files, contracts, invoices, and tenancy documents, ensuring all documentation is up to date
• Prepare agreements, proposals, invoices, and official documents in a professional format aligned with company standards
• Oversee office supplies, pantry, and vendor coordination to ensure smooth day-to-day operations
• Ensure reception, business lounge, and meeting rooms are consistently maintained to luxury standards
• Act as a central coordination point between internal departments such as leasing, PRO, and accounts to ensure efficient workflow
• Support client onboarding by coordinating documentation, access, and service setup
• Track client requirements and follow through with internal teams to ensure timely delivery of services
• Maintain and regularly update CRM systems and administrative databases with accurate client information
• Monitor occupancy, contract timelines, and renewal schedules, ensuring timely follow-ups and proper documentation
• Provide ongoing administrative support to clients, handling service requests and resolving issues in a timely and professional manner
• Coordinate maintenance requests, IT support, and facility-related matters with relevant teams
• Ensure compliance with internal procedures and local regulations related to tenancy and licensing documentation
• Handle client queries and concerns with professionalism, ensuring high levels of satisfaction and retention
• Assist the sales team by scheduling viewings, preparing documentation, and sharing accurate information with prospective clients
• Respond to basic inquiries regarding office availability and services, directing qualified leads to the sales team
• Support follow-ups and maintain records of inquiries without a primary focus on direct selling.
• Pay: AED2,000.00 - AED3,500.00 per month