Rights and Licensing Manager | Intellectual Property Coordinator

Role overview

Licensing and rights administration

• Manage IP rights, licensing arrangements, and permissions; develop licensing procedures, rights policies, and documentation standards.
• Assess licensing opportunities for commercial value, contractual requirements, and operational implications.
• Coordinate licensing agreement preparation, review, negotiation, execution, renewal, and termination with legal counsel.
• Maintain records of IP assets, ownership, license terms, permitted uses, and contractual obligations.
• Manage copyright clearance and permission requests for text, images, artwork, music, video, software, publications, and other protected materials.
• Verify rights ownership, licensing authority, usage restrictions, and territorial limits before approving content use.
• Monitor licensing periods, renewal deadlines, exclusivity provisions, royalty arrangements, and contract expiration dates.
• Coordinate rights acquisition, renewals, sublicensing requests, usage extensions, and communication with rights holders and licensees.

Royalties, compliance, and coordination

• Coordinate royalty statements, licensing fees, and related payments; monitor reporting and reconcile records against contract terms.
• Assist finance teams with royalty calculations, invoice processing, payment schedules, and revenue reporting.
• Review proposed content and business activities for IP risks and rights-clearance requirements.
• Maintain structured records of contracts, permissions, correspondence, ownership, and supporting documents; update them after amendments, renewals, transfers, or ownership changes.
• Coordinate IP searches and preliminary rights investigations; support trademark, copyright, patent, and design administration where applicable.
• Track registration deadlines, renewals, filing documents, and related administrative requirements.
• Work with legal teams on IP protection, infringement assessments, dispute documentation, enforcement, takedowns, and suspected unauthorized use.
• Guide internal teams on licensing, copyright permissions, attribution, permitted uses, and compliance; develop awareness and training materials.
• Collaborate with editorial, marketing, production, product, digital media, and commercial teams to secure usage rights.
• Evaluate licensing opportunities across territories, distribution channels, digital platforms, and business partnerships.
• Prepare licensing reports, contract summaries, rights updates, royalty forecasts, and management presentations.
• Monitor relevant IP legislation, licensing practices, industry developments, and contractual standards with legal specialists; recommend process and system improvements.

Requirements

• Bachelor's degree in Intellectual Property Management, Law, Business Administration, Publishing, Media Management, or a related discipline.
• Relevant professional experience in rights management, licensing administration, IP coordination, or contract management.
• Strong understanding of copyright principles, licensing arrangements, IP ownership, and usage permissions.
• Familiarity with territorial rights, exclusivity, sublicensing, renewals, royalty structures, and contract terms.
• Strong organization, attention to detail, communication, negotiation, relationship management, analytical, research, and problem-solving skills.
• Ability to handle multiple agreements and deadlines, maintain confidential records, identify clearance issues, and escalate complex legal questions.
• Proficiency in Microsoft Office, particularly Excel and Word, and document management tools.
• Previous experience with licensing agreements, copyright permissions, royalty records, or IP documentation is preferred.
• Familiarity with contract lifecycle management systems, licensing databases, or IP platforms is advantageous.
• Understanding of royalty reporting, licensing revenue, payment reconciliation, and contract-based financial obligations.
• Experience in publishing, entertainment, digital media, technology, education, consumer products, or creative industries is an advantage.
• Professional certifications or additional legal training are advantageous.

What the employer offers

• Competitive salary and comprehensive employee benefits; salary amount and cadence are not specified.
• Professional development, training, and industry resources in licensing strategy, contract management, and IP administration.
• Opportunities to collaborate with legal professionals, creators, publishers, and commercial partners and to work on negotiations, rights acquisition, royalties, and partnerships.
• Professional environment emphasizing accuracy, integrity, confidentiality, and commercial awareness, with opportunities to improve rights processes and develop capabilities.