Real Estate Administrative Assistant

Overview

***Real Estate Administrative Assistant***

Administrative/Operations

• ***Listing Management:***
• *Coordinate document collection for compliant property listings and optimize property portals (Bayut, Dubizzle) to maximize visibility, ranking, and lead generation.*
• ***CRM & Lead Distribution:***
• *Help set-up, refine and manage CRM systems for tracking, data entry, and efficient lead distribution.*
• ***Founder Support:***
• *Serve as a key point of contact for executive management, managing schedules, professional email correspondence, and streamlining daily workflows.*
• ***Team Support:***
• *Support sales and leasing teams with day-to-day administrative functions and agent onboarding processes.*

Regulatory & Compliance

• ***Government Portals:***
• *Handle essential Dubai Land Department (DLD) and RERA registrations, including Ejari processing, Trakheesi permits, and managing Forms A, B, and F.*
• ***Developer Liaison:***
• *Coordinate with developers, handle developer registrations, and maintain strong communication channels.*
• ***Regulatory Liaison:***
• *Act as a liaison with RERA, DLD, MOHRE, and PROs to ensure full regulatory and legal compliance across all workflows.*

Office Coordination

• ***Employee Assistance:***
• *Assist with processing employee authorisations, maintaining salary/commission documentation, and managing contracts in compliance with UAE Labor Law.*
• ***Office Operations:***
• *Standardise and document daily operating procedures (SOPs) so that as the team grows, onboarding the next hire is seamless.
• Coordinate daily office requirements, including facilities, utilities, and maintaining accurate, secure records of contracts, invoicing, and disbursements.*

Social Media & Digital Branding

& Skills Required

• ***Experience:***
• *Minimum 3–4 years of solid administrative experience*
• ***within the Dubai Real Estate industry***
• *.*
• ***Education:***
• *Bachelor’s degree (BBA or equivalent preferred).*
• ***Technical Skills:***
• *Proficient in Microsoft Office, real estate CRM systems, and property portal backend management.*
• ***Regulatory Knowledge:***
• *Strong familiarity with DLD, RERA, Ejari, Trakheesi systems, and UAE basic compliance norms.*
• ***Soft Skills:***
• *Exceptional communication and interpersonal skills, sharp problem-solving abilities, high ethical standards, and strict confidentiality.*
• ***Languages:***
• *Fluent in English*

What We Offer

• *An environment where your ideas are heard instantly, decisions are made fast, and bureaucracy doesn't block your productivity.*
• *As the agency grows, your role has the potential to evolve into an Operations Manager or Chief of Staff position.*
• *Opportunity of*
• working side-by-side with the founder and directly influencing the culture and growth of the agency.
• If you are a hardworking, dedicated team player who meets the real estate criteria above, we would love to hear from you!

To Apply