Purchasing Coordinator

Role overview

Purchasing and inventory responsibilities

• Coordinate daily procurement of materials, ingredients, equipment, and supplies; review requests from departments and outlets.
• Source suppliers, compare quotations, and negotiate commercial terms, prices, and delivery schedules.
• Prepare purchase orders, secure approvals, and follow up on confirmations, availability, and delivery status.
• Coordinate and verify deliveries with warehouse and store teams; resolve shortages, damage, and incorrect deliveries.
• Maintain supplier, quotation, order, and procurement records; monitor inventory to prevent shortages and overstocking.
• Prepare purchasing and spending reports, analyze purchasing data and trends, and support cost control.
• Coordinate with Finance on invoices and supplier statements and with Operations, Warehouse, Kitchen, and Management on requirements.

International logistics

• Arrange local and international shipments, including movement of goods between the UAE and other countries.
• Prepare shipping and export documents and coordinate with suppliers, freight forwarders, transport companies, and internal teams.
• Track shipments, provide delivery updates, and ensure documentation and schedules are accurate.

Qualifications and skills

• Bachelor’s degree or diploma in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
• Experience in purchasing, procurement, logistics, or supply-chain coordination.
• Strong supplier negotiation and communication skills; knowledge of purchasing procedures and inventory control.
• Experience with ERP systems and purchasing software; advanced or expert Microsoft Excel knowledge for reporting and data analysis.
• Strong organization, follow-up, analytical, problem-solving, accuracy, and deadline-management skills.
• Ability to manage multiple suppliers and purchase orders simultaneously.

Work location

• Work location is in person.