Purchase & Logistics Reporting Assistant
Role Overview
Supports purchasing, inventory planning, supplier coordination, and logistics reporting for electronics accessories and gadgets.
Uses sales and inventory data to recommend what to order, how much to order, and when to order.
Key Skills for This Role
Full Job Posting
Role overview
Supports purchasing, inventory planning, supplier coordination, and logistics reporting for electronics accessories and gadgets.
Uses sales and inventory data to recommend what to order, how much to order, and when to order.
Reporting and analysis
- Prepare accurate daily, weekly, and monthly purchase, sales, inventory, and logistics reports.
- Analyze product performance and identify fast-moving, slow-moving, and non-moving items.
- Maintain Excel dashboards, KPI trackers, and management reports; highlight trends, exceptions, and operational issues with recommendations.
Purchasing and supplier coordination
- Review sales trends, available stock, pending orders, goods in transit, and supplier lead times to recommend order quantities, timing, and purchasing priorities.
- Identify shortages, excess and ageing inventory, and stockout risks; submit data-backed purchase recommendations for management approval.
- Negotiate supplier prices, payment terms, delivery schedules, and commercial conditions within approved guidelines; compare quotations and recommend suppliers.
- Follow up on purchase orders, confirmations, and outstanding deliveries; monitor supplier performance and escalate delays or discrepancies.
Logistics and management support
- Track shipments, goods in transit, expected arrival dates, and delays; coordinate updates with suppliers, warehouse, sales, finance, and logistics teams.
- Monitor stock discrepancies, inventory turnover, shipment costs, and cost-reduction opportunities.
- Track tasks and KPIs, provide practical solutions, and support the Purchase & Logistics Manager with information and recommendations.
Required skills and experience
- 2–4 years of relevant experience in purchasing, logistics, inventory planning, or reporting.
- Strong Excel proficiency, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, formulas, data analysis, and dashboards.
- Practical experience using sales and stock data to recommend purchase quantities and replenishment priorities.
- Understanding of purchasing processes, supplier lead times, inventory control, and shipment tracking.
- Strong supplier negotiation and quotation comparison skills; effective communication, coordination, organisation, and follow-up.
- Strong analytical thinking, commercial judgement, problem-solving ability, and attention to detail.
Preferred experience
- ERP experience is requested; Power BI knowledge is an advantage.
- Experience with electronics accessories, mobile accessories, consumer electronics, or gadgets is highly preferred.
Performance expectations
Deliver accurate, timely reports and reliable purchase and replenishment recommendations.
Improve stock availability, reduce excess or slow-moving inventory, and identify competitive supplier pricing and cost savings.
Provide timely purchase-order follow-up and shipment updates, with clear recommendations for management.
Work location
- Work location is in person.
Pay
- Pay is AED 3,000–4,000 per month.
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