Accounts Payable Specialist

Role overview

Key responsibilities

• Manage the accounts payable cycle from invoice verification and posting through payment preparation and reconciliation.
• Verify supplier invoices against purchase orders and goods receipt records, and resolve discrepancies before processing.
• Reconcile vendor statements and resolve missing invoices, outstanding balances, duplicate entries, and payment differences.
• Record invoices and expenses under the correct accounts, cost centres, entities, and accounting periods.
• Prepare payment schedules based on supplier terms, due dates, approvals, and cash-flow priorities.
• Coordinate with suppliers about invoices, credit notes, payment queries, and disputed balances.
• Record and reconcile supplier advances, deposits, debit notes, credit notes, and purchase returns.
• Maintain accounts payable ageing reports and follow up on overdue balances and long-outstanding reconciliation items.
• Process foreign-currency supplier transactions and account for exchange differences.
• Assist with month-end and year-end closing, including expense accruals, cut-off checks, and accounts payable reconciliations.
• Reconcile the accounts payable subledger with the general ledger and investigate differences.
• Review VAT coding, maintain vendor master data, prepare liabilities and payment reports, support audits, follow internal controls, and identify process improvements.

Required qualifications and skills

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field; at least three years of relevant accounts payable or similar accounting experience.
• Strong working knowledge of IAS and IFRS, including expenses, accruals, liabilities, and foreign-currency transactions.
• Proven vendor reconciliation, invoice processing, and supplier payment management experience.
• Hands-on experience with SAP, Microsoft Dynamics, Xero, or comparable ERP/accounting systems.
• Strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, and reconciliation analysis.
• Good understanding of UAE VAT requirements for purchase invoices and supporting documentation.
• Ability to manage high transaction volumes and meet payment and month-end deadlines.
• Strong analytical, communication, problem-solving, and follow-up skills; high attention to detail, confidentiality, and accuracy.

Preferred qualifications

• Experience in trading, distribution, consumer electronics, or multi-entity businesses is preferred.
• Experience with international suppliers, foreign-currency payments, and intercompany reconciliations is preferred.
• ACCA, CMA, or CA qualification or progress toward a relevant professional qualification is an advantage.
• ERP process improvement or accounts payable automation experience is preferred.

Pay

• Pay is listed as AED 4,000–5,000 per month in the description; the structured salary field lists AED 4,000 per month.

Work location

• Work location is in person.