Proposal Coordinator II

About TAIT

Position purpose

Proposal management

• Coordinate and, where appropriate, own lower-complexity proposals from kickoff through submission.
• Review RFPs, scopes of work, tender packages, and client materials to identify requirements and deliverables.
• Develop and maintain proposal schedules and execution plans.
• Coordinate proposal documents, presentations, and supporting materials; track deliverables, risks, assumptions, and open decisions.
• Coordinate internal reviews and ensure materials are complete and ready for submission.
• Resolve routine issues independently and escalate more complex issues when needed.

Collaboration and proposal operations

• Lead routine proposal check-ins and coordinate contributors across functions.
• Communicate timelines, responsibilities, and outstanding deliverables; build effective relationships with technical, creative, project management, account management, and leadership teams.
• Help facilitate alignment when contributors have competing priorities or deadlines.
• Maintain and improve proposal assets, templates, and reusable content; keep documentation organized and accessible.
• Maintain accurate opportunity and proposal information in applicable systems.
• Identify opportunities to improve coordination, documentation, or proposal workflows.

Minimum qualifications

• Bachelor's degree preferred, or equivalent combination of education and relevant experience.
• One to three years of relevant proposal, project coordination, project management, or related experience.
• Experience independently coordinating projects or workstreams; ability to manage timelines, deliverables, and multiple priorities.
• Strong written and verbal communication, attention to detail, and follow-through.
• Proficiency in Microsoft Office, particularly Word, PowerPoint, and Excel.
• Familiarity with project-management and CRM tools, including Microsoft Project or comparable project-scheduling tools.
• Ability to work effectively across functions and geographic locations.
• Arabic fluency is preferred and considered an asset.

Working conditions

• Periodic international and regional travel is required.
• A local passport, or the ability to obtain a passport, is required.