Associate Project Manager

Position purpose

Project management

• Work with project managers and senior project managers to support active management of assigned projects.
• Maintain internal project tracking systems and participate in internal and external status communications.
• Help manage final deliverables while maintaining TAIT quality.
• Monitor risks and manage delays.

Bidding and development

• Translate client needs into TAIT language and keep the client’s vision in view during bidding.
• Help draft project proposals and quotes and develop creative and technical solutions.
• Contribute to cost estimates, contingencies, pricing, and payment-schedule discussions.

Commercial and finance

• Understand project commercial terms and contractual and legal relationships; help ensure obligations are met and TAIT’s interests are protected.
• Plan project cash flow and help maintain payment schedules, invoicing, the as-sold budget, and financial forecasts.
• Monitor and control project costs and change orders, and flag risks and opportunities early.

Collaboration and improvement

• Build relationships with Project Performance and Operations groups; communicate openly and attend or organize regular check-ins.
• Contribute to strategic discussions, resolution of project challenges and disputes, and global and regional organization meetings.
• Complete timekeeping, expense reporting, and related administrative tasks.
• Identify process improvements, participate in initiatives and lessons-learned discussions, and pursue skill development and learning opportunities.

Minimum qualifications

• Experience in the entertainment industry or project management, or a bachelor’s degree in Project Management, Engineering, Construction Management, Technical Theatre, or a live-event-related field.
• Ability to prioritize tasks and meet deadlines in a fast-paced, agile environment.
• Excellent communication and interpersonal skills and a customer-service-oriented mindset.
• Strong knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
• Ability to work in the office Monday through Friday and travel to job sites up to 30%.