Associate Project Manager
Role Overview
Associate Project Managers support multiple project teams within Project Management.
The documentation-heavy position focuses on bidding and proposal documents and organizing project information for multiple project managers.
The role is also intended as a development path for future growth in Project Management.
Key Skills for This Role
Full Job Posting
About TAIT
TAIT creates live events and experiences using technology, engineering and creative design, serving artists, brands, venues and other clients around the world.
Position purpose
Associate Project Managers support multiple project teams within Project Management.
The documentation-heavy position focuses on bidding and proposal documents and organizing project information for multiple project managers.
The role is also intended as a development path for future growth in Project Management.
Project management and bidding
- Coordinate with project managers and senior project managers to help actively manage assigned projects.
- Maintain internal project tracking and communicate project status and progress.
- Help manage final deliverables and monitor risks and delays.
- Translate client needs into TAIT terminology and keep the client’s vision in view during bidding.
- Draft project proposals and quotes and contribute to creative and technical solutions.
- Contribute to cost estimates, contingencies, pricing and payment schedules.
Commercial and financial duties
- Understand project commercial terms and contractual relationships and help ensure TAIT and clients meet their responsibilities.
- Plan cashflow schedules, maintain payment schedules and invoicing, and contribute to project budgets and forecasts.
- Monitor and control project costs and change orders; raise potential risks and opportunities early.
Collaboration and improvement
- Build relationships with project performance and operations groups and communicate openly and proactively.
- Attend or organize check-in meetings and participate in resolving project challenges, conflicts or disputes.
- Keep timekeeping and expense submissions up to date and complete other administrative tasks.
- Identify project-process improvements, participate in initiatives and lessons-learned discussions, and pursue learning opportunities.
Minimum qualifications
- Experience in the entertainment industry or project management, or a bachelor’s degree in Project Management, Engineering, Construction Management, Technical Theatre or a live-event-related field.
- Ability to prioritize tasks and meet deadlines in a fast-paced, agile environment.
- Excellent communication and interpersonal skills with a customer-service-oriented mindset.
- Strong knowledge of Microsoft Word, Excel and PowerPoint.
- Ability to work in the office Monday through Friday and travel to job sites up to 30%.
Workplace
- Office-based Monday through Friday, with travel to job sites up to 30%.
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