Property Manager (Industrial Real Estate)

Overview

Position Overview

• Manage and oversee day-to-day property management operations remotely for a geographically dispersed industrial portfolio
• Coordinate vendors, contractors, inspections, and maintenance projects through virtual communication and property management platforms
• Ensure timely follow-up on maintenance requests, work orders, inspections, and compliance documentation
• Maintain accurate digital records, reports, and vendor documentation
• Collaborate with internal teams, tenants, and contractors across different time zones

Key Responsibilities

• Coordinate and manage vendor relationships remotely across trades including HVAC, roofing, fire sprinkler systems, electrical, plumbing, and general maintenance
• Review vendor proposals, compare bids, and assist in vendor selection processes
• Track maintenance requests, work orders, and capital improvement projects from initiation to completion
• Schedule virtual meetings and coordinate property inspections with local vendors or site teams
• Maintain preventive maintenance schedules and ensure compliance deadlines are met
• Prepare reports, track budgets, process invoices, and monitor operational expenses
• Provide regular portfolio updates and communicate project status to management
• Maintain organized digital files including contracts, warranties, inspection reports, and certificates

Required Qualifications

• 3–5 years of commercial property management experience, preferably with industrial or multi-site portfolios
• Experience working remotely in a fast-paced property management or facilities management environment
• Strong vendor management and contractor coordination experience
• Excellent organizational skills with the ability to manage multiple priorities independently
• Proficiency in property management software such as Yardi, MRI, AppFolio, or similar platforms
• Advanced proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word
• Strong written and verbal English communication skills
• Reliable high-speed internet connection and a dedicated remote workspace
• Ability to work during U.S. business hours and respond promptly to operational issues

Preferred Qualifications

• Bachelor’s degree in Real Estate, Business Administration, Facilities Management, or related field
• Professional certifications such as CPM, RPA, or FMA are preferred
• Experience supporting industrial real estate operations remotely
• Knowledge of HVAC systems, roofing systems, fire safety compliance, and preventive maintenance coordination
• Experience with budgeting, reporting, and capital project coordination

Core Competencies

• Strong attention to detail and follow-through
• Excellent communication and stakeholder management skills
• Ability to work independently with minimal supervision
• Problem-solving mindset with strong time management abilities
• Professionalism, integrity, and accountability in all interactions

Remote Work Requirements

• Quiet and professional home office setup
• Reliable laptop/computer with dual-screen capability preferred
• Stable internet connection with backup power/internet preferred
• Availability for occasional after-hours coordination during urgent property issues or emergencies
• This remote position requires a highly dependable professional who can effectively coordinate operations, vendors, and property management activities remotely while maintaining strong communication and organizational standards.
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