Project Manager

Role overview

Project planning and stakeholder coordination

• Develop detailed project plans and timelines, identify deliverables, create schedules, define scope and set milestone expectations and deadlines.
• Coordinate sponsors, exhibitors, clients, vendors and internal teams; align roles, requirements and timelines and manage expectations.
• Oversee workshops, deals hubs, competitions, activations and closed-door roundtables from concept to delivery, collaborating with operations and suppliers.

Risk, teams and suppliers

• Identify risks, maintain risk logs, assess impact, prepare contingency plans and monitor mitigation throughout the project lifecycle.
• Coordinate marketing, logistics, technical, legal and other teams to align tasks and timelines and support seamless event flow.
• Secure and manage venues, suppliers and vendors, negotiate contracts, ensure timely delivery and quality, and maintain third-party relationships.

Communication and post-event review

• Establish regular meetings, status reports and communication plans; resolve issues and keep stakeholders informed of progress, risks and changes.
• Review event outcomes, assess success metrics, gather feedback and prepare reports on achievements, lessons learned and recommendations.
• Track post-event milestones and support new event launches.

Experience and qualifications

• Experience or exposure managing mid- to large-scale trade exhibitions, conferences, sports events or FMCG launches and events.
• Ability to manage multiple projects and deliverables across lifecycle stages and exposure to interdepartmental processes and milestones.
• Stakeholder management across internal teams and external partners, plus risk management and mitigation planning.
• Exposure to MS Office/Office 365, Smartsheet and Airtable; demonstrated proficiency in Word, Excel, Airtable and Smartsheet and use of scheduling tools.
• Able to exercise judgement, accuracy and speed with minimal supervision and prioritize tasks and deadlines; proactive, self-motivated, interpersonal and customer-facing, with cultural awareness.

Benefits

• Benefits include BUPA medical insurance for the employee and family, 25 days of annual leave, wellbeing benefits, family visa costs subject to limits, and an annual flight allowance for expatriates.
• Remote working is offered on Sundays, with the option to work anywhere for one month each year.

Relocation packages

• Eligible international relocation support includes travel to Riyadh for the employee and family, accommodation for 60 days or a stated one-off payment, shipping reimbursement, and a paid flight home when leaving.
• Eligible local relocation support includes travel to Riyadh for the employee and family, accommodation for 30 days or a stated one-off payment, and shipping reimbursement.