Project Coordinator | Victoria Police (Secondment)

We currently have an exciting opportunity for a Project Coordinator on a secondment until 30 September 2027 , supporting the Victoria Police account.

The Project Management Team has an exciting new project coming up as part of the CARP Program. While there will be a number of different projects you will assist with, your primary responsibility will be to provide support to Project Managers and Senior Project Managers, helping to ensure projects are delivered efficiently and effectively.

As a Project Coordinator, you will be responsible for keeping projects on track, ensuring tasks are completed within required timeframes, assisting with scheduling, and facilitating effective communication between team members and stakeholders.

The successful candidate will have excellent organisational, communication, and multitasking skills, along with the ability to adapt to a constantly changing environment. You will be detail-oriented, proactive, and have a strong ability to identify issues and develop practical solutions.

We are seeking an experienced Project Coordinator who has a proven track record of working within a vendor environment, along with experience using Microsoft Office 365, particularly Excel. Experience with PPPM Dynamics is desirable, as is experience with Microsoft Project.

Managing complex project schedules within a constantly changing environment.

Updating and maintaining project registers, databases, and associated records.

Liaising effectively with internal and external stakeholders, including vendors.

Supporting and administering project start-ups and closures.

Managing project documentation, document control, and governance requirements.

Preparing and updating project reports and monitoring critical milestones.

Organising meetings, preparing agendas, and accurately recording meeting minutes.

Providing general administrative and coordination support to the Project Services Team.

Assisting Project Managers and Senior Project Managers with the successful delivery of multiple projects.

Supporting effective project communication and ensuring key actions and deliverables remain on track.

Victoria Police provides policing services to the Victorian community across 54 Police Service Areas (PSAs), within 21 divisions and four regions - North West Metro, Southern Metro, Eastern and Western. These regional boundaries correspond with those of other Victorian government departments, enhancing cross-department service delivery, particularly in the area of emergency management.

Kinetic IT started working with Victoria Police in 2015. The ~100 onsite Kinetic IT employees Victoria Police ongoing support and maintenance of their infrastructure.

Service Desk

Technical Enablement

Service Management

Information Security

Project Management

Talent Acquisition & Mobilisation will review your application and suitability for the role

If shortlisted, you will proceed to the formal interview stage with the hiring manager and if required, a technical assessor

The preferred employee will nominate a lead or manager to provide an internal recommendation

If successful, HR will be notified to review and begin the transfer process

** Please be aware that OMP applications will be open at least one week, you may be contacted during this time period