Project Coordinator

Role: Project Coordinator - NMES

Job purpose

• Project Coordinator will be responsible for coordinating and managing all applicable and delegated.
• Administrative activities and tasks on site, including but not limited to the office infrastructure, office equipment.
• Assistance to site personnel, cleaning services coordination, interfacing with third party labor suppliers and site purchasing, and maintaining financial records and files.
• Will collect, analyze, and process all time sheets, and obtain required daily documentation/confirmation of work performed.
• Will collaborate with the Outage Manager and site personnel to assure all work hours are complied.

Key Accountabilities

• Provide staff administrative support to the site management team (GM Service, OM’s and FSE’s)
• End user on site – requirements from outage manger, create PR, approval for PR, technical
• evaluation.
• Upon delivery and completion of the order, process all the necessary GR’s or SES’s.
• Coordinate and issue gate pass and PPE.
• Coordinator for personnel, time sheets, ensuring/addressing HR/IT queries. Hotel/Transport, meals.
• Subcontracts Coordinator-dealing with all subcontracts, time sheets, HSE/PPE compliance. Gate
• Passes and PPE.
• Addressing emergency requirements via petty cash for local procurement, tools/consumables.
• Administration – ensuring all the protocol sheets are completed and recorded in the system to be
• used in outage report, ensure all lifting plans approved by the person and present on site.
• Ensure all method statements and risk assessments, relevant to daily task are distributed.
• Any drawings or technical specifications recovered from archive distributed to the team.
• Documentation or new raised on site, communicated with IMS to be recorded and available for
• the future.
• Communication with plant, submitting daily progress report to plants. Keeping archive for all
• outage reports
• Addressing any concerns, acts as record keeper between outage manager and a plant if any
• out-of-scope work are requested.
• Ensure all procedures are followed to ensure commercial
• involved.
• General support to outage manger in admin support, to allow outage manager to be able to
• spend more time on site
• Site office services, i.e. WIFI, printer, stationary, basics
• Each outage should have one/Dubai workshop
• Final check for ensuring in country state durations is adhered, request flights and transfers

Minimum Qualifications

• Bachelor’s degree in engineering

Minimum Experience

• :
• 2 years’ experience in a similar role

Skills

• Strong communication skills.
• Ability to plan and organize effectively.
• Computer literacy skills.
• Ability to work under pressure
• Proficiency in Arabic and English.