Project Coordinator- Fit Out

Role overview

Project coordination

• Assist the Project Manager in planning and coordinating multiple fit-out projects.
• Monitor schedules, milestones, and deliverables and flag delays or risks.
• Coordinate daily activities among site teams, subcontractors, suppliers, and internal departments.
• Prepare and maintain schedules, reports, meeting minutes, RFIs, submittals, and material approvals.
• Organize project meetings and follow up on action items.

Procurement and site coordination

• Coordinate material orders and deliveries with procurement and monitor approvals and procurement status.
• Track long-lead items and coordinate delivery schedules with site requirements.
• Liaise with suppliers to support timely delivery and resolve supply issues.
• Coordinate with site engineers and supervisors on daily site requirements.
• Arrange site inspections with consultants and clients and maintain regular client progress updates.
• Support handover, snagging, and close-out documentation.

Documentation, quality, and reporting

• Maintain project files, drawings, contracts, and correspondence.
• Prepare weekly and monthly progress reports and update project trackers, schedules, and dashboards.
• Ensure project documentation follows company procedures and client requirements.
• Coordinate with HSE personnel on required site documentation.
• Support quality inspections and close-out of non-conformance reports.

Qualifications and skills

• Bachelor's degree or diploma in Civil Engineering, Architecture, Interior Design, Construction Management, or a related field.
• 2–5 years of project coordination experience in the UAE interior fit-out or construction industry.
• Strong organizational, coordination, communication, and interpersonal skills; ability to manage multiple projects.
• Strong problem-solving and time-management abilities.
• Proficiency in Microsoft Office: Excel, Word, Outlook, and PowerPoint.
• Experience using MS Project, Primavera, Asana, Monday.com, or similar project management software.
• Ability to read construction drawings and fit-out specifications.
• Good understanding of UAE fit-out project processes and documentation.
• A UAE driving licence is preferred.

Preferred project experience

• Experience with commercial office fit-outs, retail and F&B projects, hospitality interiors, residential villas or apartments, joinery and custom furniture, or design-and-build and turnkey interior projects is preferred.

Pay

• Pay is AED 3,500–4,000 per month.

Work schedule

• The application asks whether candidates are willing to work six days a week; it does not state the schedule as a confirmed job condition.

Workplace

• The posting specifies in-person work and asks whether candidates can commute to SAIF Zone.