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Project Coordinator

Affinity
Calgary, CAN
Contract
Mid-Senior
Onsite
Discovered 5 days ago
IT project coordinationProject management methodologiesProject governanceProject documentationBudget tracking and forecastingFinancial reconciliation

Full Job Posting

Role overview

Affinity is seeking a Project Coordinator on behalf of a public sector client.

Independently manage and coordinate a diverse portfolio of small-scale IT projects of varying scope and complexity.

Responsibilities

  • Plan, coordinate, execute, monitor, and close assigned small-scale IT projects.
  • Follow IT PMO methodologies, governance processes, reporting requirements, and University policies.
  • Develop and maintain project charters, plans, schedules, status reports, and closure records.
  • Coordinate resources, technical teams, vendors, and business stakeholders to complete project activities on time.
  • Submit monthly reports covering progress, financial status, risks, issues, and upcoming milestones.
  • Track budgets, forecast, monitor expenditures, and reconcile project financials.
  • Facilitate meetings, document decisions, and follow up on action items.
  • Coordinate governance submissions, change requests, and approvals.
  • Maintain communication with sponsors, stakeholders, and technical teams.
  • Keep documentation current in the official project repository and complete closure activities, including deliverable confirmation and lessons learned.

Qualifications and experience

  • Diploma or bachelor's degree in Business Administration, Information Technology, Project Management, or a related field.
  • At least 3 years of IT project coordination or project management experience, including direct responsibility for delivering small projects.
  • Experience independently managing multiple small projects concurrently.
  • Understanding of project management methodologies, governance, and the full project lifecycle.
  • Experience preparing project charters, schedules, status reports, and closure documentation.
  • Strong financial management skills, including budget tracking, forecasting, and reconciliation.
  • Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, Teams, and SharePoint.
  • Strong organizational, prioritization, problem-solving, communication, and stakeholder coordination skills.
  • Ability to work independently, own assigned projects, manage competing priorities, and collaborate across teams.
  • CAPM or PMP certification is considered an asset.

About Affinity

Affinity Group provides technology and business consulting and services and emphasizes long-term relationships between clients and consultants.

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