Procurement Officer

About This Role

Under general supervision of the Procurement Supervisor, to support and handle all operational direct procurement functions relating to requisitions, purchase orders, system entries, order confirmations, payment requests, delivery follow ups, day to day communications with suppliers and internal customers and preparation of documents for both internal and external formalities.

KEY RESPONSIBILITIES

• Verify procurement requisitions by checking/comparing items requested to supplier offers, procurement records; available in stock; clarify unclear items/specifications; recommend alternatives and ensure approvals are made available prior raising a Purchase Order.
• Report available inventory items by verifying stock, scheduling delivery.
• Responsible for new supplier’s onboarding procedures, system entries & obtaining the required approvals
• Prepare purchase orders by verifying specifications and price; Analyze supplier proposals and recommend the best options; obtaining recommendations from suppliers for substitute items; obtaining approval from requisition department.
• Sending Purchase order to suppliers; monitor and expedite orders, follow up all shipping and logistical operations and formalities, keeping stakeholders informed for delivery scheduling updates.
• Maintain, review, communicate and resolve order claims pertaining to non-compliance in volumes, standards or quality. Make debit requests if necessary.
• Facilitate and communicate return to suppliers of goods which are over-delivered, of wrong specifications, no-compliant or damaged.
• Verify receipt of items by comparing items received to items ordered; resolve delivery errors with suppliers.
• andthe company needyurchasing with tions e following:
• Keep information accessible by sorting and filing documents and communication records to the related orders.
• Maintain and review computerized or manual records of items procured, costs, delivery, product performance, and inventories.
• Review catalogs, industry periodicals, directories, trade journals, and Internet sites, and consult with other department personnel to locate necessary goods and services.
• Arrange the invoices of duty and freight charges for imported shipments along with system entries.
• Facilitate customs clearance with appionted agent to delivery the goods on time.
• Ensure compliance with company policies and legal requirements.

SKILLS AND QUALIFICATION

Basic Qualification / Education

Bachelor's degree in supply chain management, Business, or Logistics,

Minimum Experience

2 - 4 years’ experience in procurement, preferably in FMCG or tobacco industry.

Core Competencies and Technical Skills

• Excellent Communcation skills verbal and written skills for vendor relationship management.
• Excellent negotiation skills.
• Attention to detail.
• Strong ability to analyze spend data, market trends, and supplier performance.
• Computer literate with detailed practical knowledge of Microsoft Excel, Word and PowerPoint and ERP systems (Dynamics)
• Ability to work independently and collaboratively.
• Knowledge on the principles and applications associated with procurement, logistics and warehouse.