Procurement Assistant (Local & Import Purchasing)

Role Overview

Key Responsibilities

• Provide administrative support to the Local Purchaser and Import Purchaser teams.
• Scan, file, print, and organize purchasing documents, including POs, packing lists, delivery notes, and supplier invoices.
• Create and maintain order files (physical and digital), with clear labeling for easy retrieval and audit.
• Enter purchase orders into the ERP/procurement system and check prices, quantities, and delivery dates against quotations and approvals.
• Match supplier invoices with POs and goods received notes (3-way matching), and flag or help resolve discrepancies.
• Prepare and update tracking sheets and basic reports for open POs, pending deliveries, and import shipment status.
• Help gather and check import documents such as commercial invoices, packing lists, bills of lading/airway bills, and certificates of origin.
• Follow up with internal departments (Stores, Finance, Operations) to collect missing documents and approvals.
• Keep records accurate, confidential, and ready for audit.

Requirements

• Bachelor's degree.
• 2-4 years of experience in a purchasing, procurement, logistics, or administrative role, preferably in the UAE.
• Good working knowledge of MS Excel (data entry, sorting, filters, advanced formulas) and MS Office.
• Experience with an ERP or procurement system is preferred.
• Basic understanding of import documentation and the purchasing cycle.
• Strong attention to detail and accuracy.
• Good time management, with the ability to prioritize and multitask.
• Languages: English (required); Hindi (preferred).

What We Offer

• Company Sponsored Visa.
• Medical Insurance provided by the company.
• Either Accommodation or Allowance provided.
• Transportation is provided for daily commute from designated areas.
• Annual Air Ticket Allowance and Annual leave.

Pay

• Pay: AED3,500.00 - AED5,000.00 per month.

Work Location

• Work Location: In person.