PMO Associate

About the role

Planning and performance reporting

• Maintain integrated plans with project managers, including milestones, dependencies, accountabilities, and reporting arrangements.
• Coordinate workstreams, assess slippage, and agree recovery actions; support mobilization with governance calendars, tools, responsibility matrices, and controls.
• Consolidate project and portfolio updates, analyze performance, and prepare management reports, steering materials, decision papers, and follow-up records.
• Manage timely, complete reporting submissions; maintain accurate timelines, decisions, actions, and governance records.
• Use AI and digital tools to accelerate drafting while independently verifying outputs; track milestones and KPIs and check dashboards for accuracy.

Risk, change and governance

• Facilitate risk and issue reviews, monitor mitigations, escalate unresolved matters, and maintain RAID logs and dependency risks.
• Coordinate change requests and capture scope, schedule, cost, and resource impacts for authorized approval.
• Maintain governance and assurance records and support project reviews, audits, and closure assessments.

Resources and PMO development

• Coordinate resource forecasts and mobilization priorities with project leaders and the PMO Manager.
• Review budget and forecast inputs with Finance and project owners; track supplier and partner deliverables with procurement and contract owners.
• Guide analysts and project coordinators on reporting quality and PMO methods; develop templates, reporting standards, and tooling across the portfolio.

Requirements

• Bachelor’s degree in project management, business administration, engineering, economics, or a related field, or equivalent relevant professional experience.
• 4–6 years in a PMO, project delivery, programme coordination, or consulting role.
• Experience coordinating workstreams and consolidating plans, reports, and governance records; ability to assess delivery risks, dependencies, and change impacts.
• Working knowledge of project financial monitoring, resource planning, and project management methodologies.
• Strong Excel, PowerPoint, project planning, stakeholder engagement, and professional English skills.
• Ability to challenge information constructively, manage competing deadlines, and handle sensitive information discreetly.

Preferred qualifications

• Experience supporting strategic execution or complex programmes, including international development, philanthropy, conservation, or tourism, is preferred.
• PMP, PRINCE2, or comparable project management certification, or progress toward certification, is preferred.
• Portfolio dashboards, Power BI, PMO process implementation, UAE or GCC experience, and Arabic language skills are preferred.