PMO Analyst

About the role

Planning, monitoring, and reporting

• Maintain project schedules, milestone plans, and deliverable trackers with workstream owners; collect progress updates and flag deadlines, inconsistencies, and dependencies.
• Maintain action, decision, and RAID logs and follow up with owners before reporting cycles.
• Prepare status reports and dashboards; consolidate weekly and monthly project data and track milestones, KPIs, risks, actions, and reporting deadlines.
• Analyze milestone performance, KPIs, resource information, and budget inputs; explain variances, identify gaps, and flag trends or anomalies.
• Prepare draft status reports and supporting slides for executive materials.

Governance and coordination

• Organize meetings and record minutes, decisions, action owners, and due dates.
• Maintain document repositories, version control, and approval records for authorized users.
• Compile documentation and lessons learned for stage reviews, mobilization, and closure; keep documents ready for leader requests.

Financial and resource support

• Consolidate budget, expenditure, and forecast information from Finance and project owners; flag discrepancies for review.
• Track resource allocations and procurement or supplier milestones with responsible teams.
• Improve trackers, reporting templates, and data quality under PMO guidance.

Requirements

• Bachelor’s degree in business administration, project management, engineering, economics, or a related field, or equivalent relevant professional experience.
• 2 to 4 years in PMO support, project coordination, reporting, or business analysis.
• Ability to maintain project plans, consolidate information from multiple contributors, and follow up systematically.
• Strong Excel and PowerPoint skills, including interpreting data and presenting clear findings.
• Understanding of project lifecycles, milestones, dependencies, risks, and basic budget monitoring.

Preferred qualifications

• Experience in consulting, development, philanthropic, conservation, tourism, or other multi-stakeholder programmes is preferred.
• Exposure to Power BI, Microsoft Project, Smartsheet, or comparable tools is preferred.
• Foundation-level project management training or certification and UAE or international project exposure are preferred.