Personal Assistant to Head of Department / Sales Assistant

Overview

**Location:** Dubai, UAE

Job Description

Executive & Personal Assistance

• Handle daily instructions and assignments from the Head of Department.
• Assist with both business and personal tasks.
• Manage schedules, meetings, calls, reminders, and follow-ups.
• Prepare documents, letters, presentations, reports, and basic spreadsheets.
• Coordinate meetings with clients, partners, candidates, suppliers, and internal teams.
• Arrange appointments, transportation, deliveries, bookings, and other operational tasks.
• Follow up on pending matters and ensure tasks are completed on time.
• Maintain confidentiality of all business and personal information.

Administrative & HR Support

• Organize interviews with candidates for different positions.
• Communicate with applicants, schedule interviews, and collect CVs/documents.
• Maintain candidate lists and recruitment trackers.
• Assist with onboarding, document collection, and internal coordination.
• Support the department with office, client, and operational documentation.

Sales & Client Communication

• Present the holding company’s real estate investment products to potential clients.
• Communicate with leads, investors, brokers, and partners.
• Follow up with clients by phone, WhatsApp, email, and meetings.
• Explain investment opportunities, project details, payment terms, and basic financial logic.
• Coordinate client meetings and assist in closing deals.
• Maintain a sales pipeline and report progress to the Head of Department.
• Work closely with the sales and management team to achieve monthly sales targets.

Requirements

• Previous experience as a personal assistant, administrative assistant, sales assistant, or executive assistant.
• Strong communication skills in English.
• Russian language is an advantage.
• Experience in real estate, investment products, brokerage, or client sales is an advantage.
• Good knowledge of MS Office, Google Workspace, Excel, Word, and basic CRM tools.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks at the same time.
• Confident communication with clients and business partners.
• Ability to work under pressure and meet deadlines.
• Professional appearance and business etiquette.
• UAE experience is preferred.
• Valid UAE driving license is an advantage.

Candidate Profile

• We are looking for a person who is:
• Responsible and disciplined.
• Fast-thinking and solution-oriented.
• Loyal, discreet, and reliable.
• Able to work independently after receiving instructions.
• Comfortable with both routine administrative tasks and active sales communication.
• Interested in growing together with the company.

Compensation

• The position includes:
• Fixed basic salary.
• Commission from successful sales.
• Performance-based bonuses.
• Career growth opportunities within the holding company.

Dubai, UAE

How to Apply