Personal Assistant
About The Opportunity A dynamic trading and logistics firm operating across the UAE’s import-export ecosystem, we streamline cross-border commerce for premium consumer and industrial goods.
Skills
About This Role
About The Opportunity
A dynamic trading and logistics firm operating across the UAE’s import-export ecosystem, we streamline cross-border commerce for premium consumer and industrial goods.
With a fast-paced, relationship-driven culture, we empower our team to act as strategic extensions of leadership—ensuring seamless day-to-day operations, executive support, and logistical coordination for rapid-growth initiatives.
Role & Responsibilities
- Manage executive calendars, prioritize meetings, and coordinate domestic/international travel logistics across the UAE and GCC.
- Prepare briefing documents, draft professional correspondence, and maintain strict confidentiality on sensitive matters.
- Act as primary point of contact between leadership and internal teams, external vendors, and government authorities.
- Oversee office administration, expense reporting, invoice processing, and vendor coordination for seamless operations.
- Handle ad-hoc requests including research, data organization, and project support for executive initiatives.
- Monitor deadlines, follow up on deliverables, and proactively identify scheduling or operational bottlenecks.
Skills & Qualifications
- Must-Have
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Calendar & scheduling tools (Google Calendar, Calendly, or equivalent)
- Travel coordination platforms (Amadeus, Sabre, or Expedia Corporate)
- Professional email & communication etiquette
- Document management & filing systems
- Expense reporting & financial tracking tools (SAP, QuickBooks, or Zoho)
- UAE visa & government portal familiarity (GDRFA, MOI, DED)
- Arabic & English fluency (written and spoken)
- Preferred
- Experience supporting C-suite or senior executives in trading/logistics sectors
- Basic knowledge of import/export documentation (Commercial Invoice, Certificate of Origin, etc.)
- CRM tools (HubSpot, Salesforce, or Zoho CRM)
Benefits & Culture Highlights
- Competitive salary + performance bonuses + health insurance
- Fast-track growth path with exposure to international trade operations
- Flexible work culture with direct access to leadership and impact-driven projects
Skills
operations,reporting,personal assistant,leadership,import
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