Personal Assistant

Overview

Executive & Calendar Management

• Manage the CEO's calendar, appointments, meetings, and scheduling priorities.
• Coordinate internal and external meetings, including venue arrangements, catering, and meeting logistics.
• Screen, prioritize, and manage incoming requests and communications.
• Prepare meeting agendas, notes, and minutes when required.
• Track action items and ensure timely follow-up on commitments.

Travel & Logistics

• Arrange domestic and international travel, including flights, accommodation, transportation, visas, and itineraries.
• Coordinate travel arrangements for family members when required.
• Anticipate travel needs and ensure all logistics are handled efficiently.
• Research destination-specific requirements and support services.

Communication & Correspondence

• Manage email correspondence and monitor key communications.
• Draft and send professional communications on behalf of the CEO.
• Direct inquiries and requests to the appropriate internal stakeholders.
• Maintain contact databases and stakeholder records.
• Identify and escalate important opportunities, invitations, or business-related communications.

Personal & Administrative Support

• Manage personal appointments, household-related matters, and administrative tasks.
• Coordinate personal payments, subscriptions, and related documentation.
• Maintain accurate records and ensure tasks are completed within deadlines.
• Handle highly confidential information with discretion and professionalism.

Household & Staff Coordination

• Coordinate schedules and activities for household support staff and drivers.
• Monitor attendance, leave requests, and operational requirements.
• Review expenses and supporting documentation where required.
• Ensure residences are maintained to a high standard and operational needs are addressed.

Stakeholder Management

• Serve as a professional point of contact between the CEO and internal/external stakeholders.
• Build and maintain positive relationships with business partners, clients, and service providers.
• Support special projects, events, communications, and initiatives as required.

Requirements

• Minimum 2 years' experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.
• Based in Dubai and available to work on-site.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to work independently while managing multiple priorities.
• Proficiency in Microsoft Office and common business productivity tools.
• Professional, resourceful, and solution-oriented mindset.
• Flexible and adaptable to changing priorities and business needs.

What We're Looking For

Additional Information

• This role may require occasional availability outside standard business hours.
• Some local and international travel may be required.
• Competitive package offered based on experience and qualifications.