Personal Assistant to Founder (Remote, MENA-Based)

Overview

About Our Clients

Responsibilities

• Coordinate personal travel arrangements including flights, accommodations, transportation, restaurant reservations, and itineraries
• Manage personal scheduling including medical appointments, fitness sessions, grooming, and other lifestyle commitments
• Handle visa renewals, residency documentation, licenses, and other personal administrative requirements proactively
• Coordinate household-related operations including vendors, maintenance, deliveries, installations, repairs, and property-related communication
• Manage personal errands, sourcing requests, returns, exchanges, and gift procurement
• Communicate with external stakeholders including accountants, lawyers, building management, concierge services, and vendors
• Handle time-sensitive and last-minute logistical requests efficiently
• Maintain accurate calendar management across different time zones
• Anticipate problems before they arise and execute solutions independently
• Ensure a high level of confidentiality, professionalism, and discretion at all times
• ****High-Level Execution****
• Proactively identify and resolve challenges before they arise
• Work autonomously and make confident, well-informed decisions swiftly
• Communicate with clarity, precision, and professionalism
• Uphold the highest standards of discretion and confidentiality consistently
• Remain composed and effective in high-pressure situations
• Exude natural assertiveness with a calm and measured approach
• Bring extensive experience working remotely over multiple years
• Possess in-depth knowledge of the hospitality, luxury, and travel industries
• Efficiently coordinate and manage international vendors independently

Requirements

• At least 3-5 years of experience supporting a founder, executive, entrepreneur, or C-level professional
• Availability across Dubai and European time zones required
• Strong experience working remotely across multiple time zones
• Polished, presentable and professional appearance
• Socially sophisticated, boasting high emotional intelligence
• Proven track record in affluent and high-achieving settings
• Must be highly responsive, detail-oriented, and reliable
• Excellent spoken and written English with strong communication skills
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Highly proactive, resourceful, and capable of operating independently without constant supervision
• Comfortable working in a high-responsibility environment with changing schedules and urgent requests
• Strong internet research and problem-solving skills
• Able to maintain professionalism and composure under pressure
• Experience coordinating international travel and lifestyle logistics is highly preferred
• Candidates with only junior VA or entry-level administrative experience may not be considered

****Important: Please Read Before Applying****

• This position is highly demanding.
• The role may involve after-hours communication, last-minute adjustments, and situations requiring prompt and efficient action.
• The workload may vary, with some weeks being more intensive than others, depending on the founder's travel itinerary.
• Candidates must be comfortable working closely with a founder who is direct, detail-oriented, and expects a strong sense of ownership.
• This position is not suited for those seeking a standard "clock in and clock out" work routine.
• We are seeking an individual who:
• values reliability,
• excels in fast-paced environments,
• maintains composure under pressure,
• and takes pride in being exceptionally dependable.
• ****This Role Is NOT a Fit For:****
• Junior VAs looking for training
• Candidates who require constant direction
• People who struggle with urgency or changing priorities
• Candidates who prefer highly structured corporate environments
• Candidates unavailable outside rigid working hours
• Applicants without prior executive/founder support experience

Benefits

• Earn between $1,500-2,500 per month depending on experience
• 40 hours/week with flexible scheduling remote setup and international exposure
• Opportunity to work closely with a fast-moving founder and international business environment
• Long-term role for candidates who perform consistently and thrive in high-ownership environments