Personal Assistant to Director
Skills
About This Role
**Job Title:** Personal Assistant to Director
**Location:** Ontario Towers in Business Bay, Dubai, U.A.E.
**Job Type:** Full-Time, Permanent
About the Company:
Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals.
With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry.
We are looking for energetic and professional talent ready to grow with us.
Job Summary
We are seeking a highly organized, resourceful, and proactive **Personal Assistant** to provide comprehensive support to the **Director** and handle office coordination tasks.
This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.
Key Responsibilities
- Manage and organize the Director’s daily schedule, including appointments, meetings, and travel arrangements.
- Coordinate and schedule internal and external meetings, ensuring proper agenda preparation and timely follow-ups.
- Handle all official documentation, including drafting, reviewing, formatting, and maintaining records.
- Assist in preparing reports, presentations, and business correspondence on behalf of the Director.
- Ensure compliance with UAE regulations by maintaining and tracking licenses, permits, and legal documents.
- Coordinate with legal consultants for documentation and compliance requirements.
- Act as the primary point of contact between the Director and internal teams, clients, and external stakeholders.
- Screen and manage incoming emails, calls, and correspondence, prioritizing them as necessary.
- Follow up on assigned tasks, projects, and deadlines to ensure timely completion.
- Maintain confidentiality and handle sensitive business information with utmost discretion.
- Monitor and track ongoing projects, providing regular updates and highlighting any issues or delays.
- Support day-to-day office operations and ensure smooth administrative functioning.
- Coordinate with different departments to ensure effective communication and workflow alignment.
- Manage vendor, client, and partner communications and maintain professional relationships.
- Ensure timely renewal and updating of company documents, contracts, and compliance records.
- Perform any additional administrative or coordination tasks as assigned by the Director.
Required Skills & Qualifications
Strong organizational and multitasking skills
Excellent written and verbal communication
Proficiency in MS Office (Word, Excel, PowerPoint)
Knowledge of documentation and compliance processes **(preferably UAE)**
Ability to work independently and handle confidential information
Prior experience as a Personal Assistant / Executive Assistant preferred**(Minimum 3 years)**
Preferable Candidate: Male
Pay: AED3,000.00 - AED5,000.00 per month
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