Personal Assistant
Skills
About This Role
Overview
Executive & Personal Assistant to Tech Executive — Remote (English + Russian Required)
Location
Remote (UAE/MENA timezone preferred)
Reports to:
Principal directly
Type
Full-time, long-term
Confidentiality
NDA required at offer stage
About the Role
A senior tech executive is seeking a high-caliber
Executive & Personal Assistant
to manage both professional and personal affairs.
This is a hybrid role for someone who can move seamlessly between scheduling a board call, coordinating an international trip, and managing personal lifestyle logistics — all in the same hour.
The ideal candidate is exceptionally organized, anticipates needs before they're voiced, communicates with absolute precision in both English and Russian, and represents the principal with professionalism in every interaction.
Executive Support
- Manage the principal's professional calendar, meetings, and reminders across multiple time zones
- Draft, edit, and respond to professional correspondence in English and Russian on behalf of the principal
- Coordinate internal and external meetings, prepare agendas, and follow up on action items
- Liaise with team members, partners, vendors, and clients on the principal's behalf
- Screen incoming communications and prioritize what reaches the principal
- Maintain confidential documents, contracts, and business records
Personal Support
- Manage personal calendar, appointments, and lifestyle commitments
- Coordinate international travel: flights, hotels, transfers, visas, detailed itineraries
- Handle personal errands, bookings, deliveries, and reservations
- Coordinate restaurant reservations, events, and social commitments
- Manage personal expenses, receipts, and reimbursements
- Oversee personal shopping, gift sourcing, and special occasion planning
- Liaise with household staff and service providers where needed
Cross-Cutting
- Operate with absolute discretion on confidential matters
- Be available for ad-hoc requests outside standard hours when required
- Anticipate needs and resolve problems before they're escalated
- What We're Looking For ?
Non-negotiable
- **Perfect written and spoken English**
- — strict requirement, near-native fluency only
- **Fluent Russian**
- (written and spoken) — required, used regularly in the role
- 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder
- Highly proactive — solves problems before they reach the principal
- Exceptional attention to detail and organizational discipline
- Discreet, trustworthy, and comfortable signing an NDA
- Reliable home office setup with stable internet and quiet working environment
- Strong plus
- Arabic fluency (third language is highly valued)
- Experience supporting tech, SaaS, or hosting industry executives
- Background managing both business and personal affairs in parallel
- Comfortable with modern tools: Notion, Telegram, Slack, Gmail/Outlook, calendar apps, expense and travel platforms
- Style fit
- Polished and professional in tone
- Comfortable in a fast-paced environment with shifting priorities
- Flexible with hours; not a 9-to-5 role
- Operates with quiet confidence — no drama, no excuses
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