Personal Assistant to Chief Executive Officer (Male Arabic speaker)

Overview

Dubai, UAE

Job Summary

Executive Support

• Manage and coordinate the CEO’s calendar, meetings, and appointments
• Organize internal and external meetings, including preparing agendas and minutes
• Handle all correspondence, emails, and confidential communications on behalf of the CEO
• Act as a liaison between the CEO and senior management, stakeholders, and external partners
• Prepare reports, presentations, and briefing documents for executive meetings
• Follow up on action items and ensure timely execution

Administrative & Office Management

• Coordinate daily office operations related to the CEO’s office
• Maintain proper documentation, filing systems, and records
• Assist in drafting policies, letters, and official documents
• Coordinate with different departments to ensure a smooth workflow

Personal Assistance

• Manage personal appointments, travel arrangements, and reservations
• Handle personal errands and requests with high confidentiality
• Coordinate family-related schedules or requirements if needed
• Ensure a balance between personal and professional commitments

Coordination & Communication

• Facilitate communication between departments and senior management
• Ensure alignment and follow-up on executive directives
• Handle VIP clients and high-profile visitors professionally

Travel & Event Management

• Arrange business and personal travel (flights, hotels, visas, itineraries)
• Organize corporate events, meetings, and executive gatherings
• Prepare detailed travel plans and schedules

Confidentiality & Compliance

• Handle sensitive and confidential information with discretion
• Ensure all documents and communications comply with company policies

Requirements

• Proven experience as an Executive Assistant / Personal Assistant to senior leadership or CEO level
• Experience in real estate or corporate environments is highly preferred
• Strong organizational and multitasking skills
• Excellent communication skills in English (Arabic is a plus)
• High level of discretion and professionalism
• Ability to work under pressure and manage priorities effectively
• Proficiency in MS Office and office management systems

• Problem Solving & Decision Making

• Attention to Detail