Personal Assistant (Russian Speaker)
Skills
About This Role
Role Overview
We are seeking a highly organized and proactive
Personal Assistant
to support senior management with day-to-day administrative tasks, with a strong focus on
travel coordination, hotel bookings, and scheduling
.
The ideal candidate will be detail-oriented, responsive, and capable of managing multiple priorities in a fast-paced international environment.
Travel & Accommodation Management
- Arrange international and domestic travel (flights, visas, transfers)
- Book hotels and manage accommodation logistics
- Prepare detailed travel itineraries
- Handle last-minute travel changes and emergencies
- Ensure cost-effective and efficient travel planning
Calendar & Scheduling
- Manage calendars for senior management
- Schedule meetings, calls, and appointments across time zones
- Coordinate internal and external meetings
Administrative Support
- Prepare and organize documents, reports, and presentations
- Handle correspondence (emails, calls, follow-ups)
- Maintain records and filing systems
Coordination & Communication
- Liaise with internal teams, external partners, and vendors
- Support logistics for business trips and events
- Ensure smooth day-to-day operations for senior management
Experience
- 3+ years of experience as a Personal Assistant / Executive Assistant
- Strong experience in
- travel and accommodation management
Skills
- Excellent organizational and time-management skills
- Strong attention to detail
- Ability to multitask and work under pressure
- Strong communication skills
Technical Skills
- Proficiency in MS Office (Outlook, Excel, Word)
- Experience with travel booking platforms is a plus
Languages
- English — fluent
- Russian - fluent
Personal Attributes
- High level of discretion and confidentiality
- Proactive and solution-oriented mindset
- Flexible and adaptable
- Strong service-oriented attitude
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