Personal Assistant / Executive Secretary

About This Role

Job Title: Personal Assistant / Executive Secretary

Reporting To: Owner / Director

Location: Dubai, UAE

Job Summary

We are seeking a highly organized, reliable, and discreet Personal Assistant / Executive Secretary to provide comprehensive administrative and personal support to the Owner/Director. The ideal candidate will be proactive, detail-oriented, and capable of managing both professional and personal tasks efficiently, including full coordination of local and international travel arrangements.

Key Responsibilities

• Manage and maintain the Director’s calendar, appointments, and meeting schedules.
• Screen and coordinate household staff, including housemaids (interviews, selection, and basic supervision).
• Plan, book, and manage all travel arrangements (flights, hotels, visas, transportation, and detailed itineraries).
• Handle daily correspondence including emails, phone calls, and messages.
• Act as a liaison between the Director and internal/external stakeholders.
• Prepare reports, presentations, documents, and meeting minutes.
• Maintain organized filing systems (both digital and physical).
• Monitor deadlines, track tasks, and ensure timely follow-ups.
• Assist with personal errands and ad hoc tasks as required.
• Maintain strict confidentiality of sensitive information.
• Accompany the Director during business trips or meetings when required.

Requirements

• Bachelor’s degree or equivalent experience preferred.
• Minimum 2–5 years of experience as a Personal Assistant, Executive Assistant, or Secretary.
• Proven experience handling end-to-end travel coordination (airline bookings, visas, hotels, transportation).
• Excellent command of English (spoken and written); Arabic is an advantage.
• Strong organizational, communication, and multitasking skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• High attention to detail and excellent time management skills.
• Professional, discreet, and presentable personality.
• Ability to work under pressure and adapt to changing priorities.
• UAE driving license is an advantage.

Key Competencies

• Confidentiality & Integrity
• Time Management
• Problem-Solving Skills
• Communication & Interpersonal Skills
• Flexibility & Adaptability

Pay: AED8,000.00 - AED10,000.00 per month

Work Location: In person