Family Office Coordinator

Job Description –Family Office Coordinator

Responsibilities

Key Responsibilities

• Provide dedicated support to multiple principals/owners and manage their personal and administrative requirements efficiently.
• Manage travel arrangements, including flight bookings.
• Coordinate school-related requirements for children, including documentation, schedules, and communication as required.
• Screen, source, and coordinate the hiring process for household staff such as drivers, housemaids, chauffeurs, and other domestic personnel.
• Handle renewal and processing of vehicle registrations, insurance, driver’s licenses, permits, and related documentation.
• Manage high-value assets, including vehicles, residences, memberships, and service provider coordination.
• Prepare and maintain confidential documents, records, travel files, reports, and executive correspondence.
• Handle calls, messages, and communications with professionalism, discretion, and confidentiality.
• Coordinate personal errands, family-related matters with strong attention to detail.
• Support entity setup, compliance requirements, renewal of official documents, and maintenance of accurate records.
• Remain accessible beyond standard working hours and maintain communication availability on a 24/7 basis for urgent matters.
• Represent the principals professionally at all times while maintaining absolute confidentiality and discretion.

Qualifications & Requirements

• Proven experience as a Family Office Coordinator, or in a similar role supporting high-profile individuals or families.
• Experience in recruiting and managing household staff, including drivers and housemaids.
• Strong knowledge of travel coordination, scheduling, and personal administration.
• Ability to manage multiple priorities and work in a fast-paced, demanding environment.
• Excellent communication and interpersonal skills.
• Highly organized, detail-oriented, and capable of handling confidential information with discretion.
• Flexible and willing to work beyond regular office hours when required.
• Valid UAE driver’s license is mandatory.
• Proficient in Microsoft Office applications and administrative systems.
• Pay: AED5,000.00 - AED6,000.00 per month