Personal Assistant

Job Summary

Key Responsibilities

• Manage the principal’s calendar, appointments and meetings; coordinate scheduling, send reminders and ensure efficient time management.
• Arrange domestic and international travel itineraries including flights, accommodation, ground transport and necessary documentation, and prepare comprehensive travel packs.
• Handle confidential correspondence, emails and telephone calls professionally; draft, proofread and file documents, maintaining discretion at all times.
• Conduct errands and personal shopping as required, including collection and delivery of items, grocery and household supplies, and liaising with suppliers and service providers.
• Support household management by coordinating maintenance, repairs and deliveries; maintain inventories of household essentials and liaise with housekeeping staff to ensure standards are met.
• Plan and coordinate events, meetings and small family gatherings, including venue arrangements, catering and guest management when required.
• Maintain accurate records, expense reports and receipts; process invoices and assist with basic bookkeeping tasks as requested.
• Provide ad hoc personal support such as appointment booking, medication reminders, document organisation and project assistance, exercising initiative and sound judgment.
• Uphold confidentiality, discretion and a professional demeanour at all times when interacting with the family, guests and external contacts.
• Be flexible with working hours to accommodate occasional early starts, evenings or weekend requirements and to cover for other household staff when necessary.

Requirements

• Previous experience as a personal assistant, executive assistant or in a household support role is preferred.
• Excellent organisational and time‑management skills with strong attention to detail and the ability to prioritise competing tasks.
• Confident written and verbal communication skills combined with a professional, discreet manner.
• Proficiency with common office software, calendars and travel booking platforms; adaptability to learn household systems and procedures.
• Reliable, proactive and able to use initiative while following direction; comfortable working independently and as part of a small household team.
• Flexible approach to working hours and duties, including occasional out‑of‑hours availability and discretion when on call.
• Valid driving licence and willingness to undertake local driving duties is desirable.
• Physically able to perform varied duties which may include light lifting, standing and moving items around the household.

Success Factor