Payroll Officer - Oracle Fusion EXP is a MUST

Overview

1. Payroll Preparation & Execution

• Collect monthly attendance from all operational sites (manual and biometric), verify records, and ensure completeness.
• Update payroll files with attendance data including:
• Total number of working days, presents, and absents.
• Daily hours, overtime (normal, weekend, and event-based).
• Leave status (sick, unpaid, annual, etc.).
• Arrear salary for late or adjusted entries.
• Ensure proper calculation and application of:
• Special allowances, accommodation, and transportation.
• Ramadan OT for applicable periods.
• Basic NSI training salary deductions (2/3 calculation for 5 days).
• Compile and review monthly payroll registers for both operational and direct staff.
• Submit verified payroll files to the Senior Accountant for processing.

2. Deductions, Advances & Appraisals

• Collect and update deductions including:
• Loans, utility charges, uniform and meals deductions.
• NSI advance deductions and other site-specific charges.
• Maintain a monthly reconciliation of employee advances and carry-forward balances.
• Coordinate appraisal requests with Operations and MAC.
• Review approved appraisal forms and update salary registers accordingly.
• Coordinate with AR Administrator and Contract Department to validate appraisal data against contract terms.

3. EOSB & Final Settlements

• Review termination letters and related documents including traffic fines or penalties.
• Prepare EOSB calculations based on final salary, food, laundry, and benefits.
• Apply non-standard cost adjustments where applicable (e.g., unpaid deductions).
• Communicate with Legal regarding absconding cases and cancellations abroad.
• Reflect salary increases/decreases into the EOSB tracker.

4. WPS File Management

• Prepare and update WPS files in accordance with UAE guidelines.
• Ensure all employee bank details are current and mapped correctly for salary transfer.
• Coordinate with banks or Finance for submission and release.

5. Reporting & Compliance

• Generate and maintain:
• Monthly payroll reports (salary, sick leave, idle time, etc.).
• Ad hoc reports requested by Management.
• Participate in management meetings to provide insights and briefings on payroll data.
• Maintain audit-ready documentation for payroll and EOSB calculations.

6. Coordination & Communication

• Liaise with the facility team to collect food and laundry details for cost application.
• Ensure timely distribution and receipt of attendance sheets across all locations.
• Coordinate with Logistics and Finance for deduction items (uniform, meals, etc.).
• Follow up with departments to confirm packages, special approvals, or adjustments.
• Maintain effective communication with Legal, HR, and Operations for accurate input data.

7. File Maintenance & Backup Support

• Organize and secure digital and physical payroll files in line with company policy.
• Assist in preparing data backups and historical files for internal and external audits.
• Act asa secondary point of contact for payroll inquiries from HR and employees.

Education And Qualification

Work Experience

Knowledge

Skills