Operations Executive

About This Role

Admin & Operations Executive – Real Estate (Dubai)

We are currently seeking an  Admin & Operations Executive  to join our Dubai office.

This is an important

role within the business, suited to someone with experience in the Dubai real estate market who can operate with structure, precision, and ownership in a fast-paced environment.

You will be responsible for supporting daily operations across sales, listings, administration, HR coordination, and basic finance — ensuring the business runs efficiently and without disruption.

Role Overview

This role sits at the centre of the business, working closely with senior leadership and the wider team to coordinate operations, maintain control across processes, and ensure all transactions and workflows are executed to a high standard.

This is  not a passive admin role  — we are looking for someone proactive, detail-oriented, and comfortable taking ownership across multiple functions.

Key Responsibilities

Real Estate Operations & Sales Support

• Track deals from enquiry through to completion 

• Prepare and coordinate documentation (Form A/B/F, MOU, KYC, AML) 

• Liaise with agents, clients, developers, and conveyancers 

• Maintain accurate deal and pipeline tracking 

Listings & CRM Coordination

• Ensure listings are complete, accurate, and compliant before upload 

• Coordinate with internal teams on Property Finder, Bayut, and CRM systems 

• Maintain CRM data integrity and lead tracking 

HR & PRO Coordination

• Prepare offer letters, employment contracts, and onboarding documentation 

• Liaise with PRO for visa applications, renewals, and Emirates ID processing 

• Maintain employee records and track visa status 

Administration & Office Management

• Manage day-to-day office operations and coordination 

• Support senior leadership with scheduling and organisation 

• Maintain documentation and internal records 

Finance & Reporting Support

• Track expenses, invoices, and payments 

• Support commission tracking and deal-based reporting 

• Liaise with accounting/bookkeeping teams 

• Assist with basic financial reporting 

Compliance & Process Control

• Ensure adherence to UAE real estate regulations and documentation standards 

• Maintain structured processes and identify areas for improvement 

• Flag issues, delays, and inefficiencies proactively 

Requirements

• Proven experience in  Dubai real estate administration / operations

• Good understanding of: 

o Transaction processes and documentation 

o CRM systems and property portals (Property Finder, Bayut) 

o Trakheesi / DLD / Dubai REST processes 

• Highly organised with strong attention to detail 

• Ability to manage multiple tasks and work under pressure 

• Proactive mindset with strong ownership and accountability 

• Strong communication and coordination skills 

• Basic understanding of finance / accounting processes is an advantage 

What Sets EGRE Apart

• Leadership with proven experience navigating multiple market cycles 

• Structured, performance-driven environment 

• Investment into systems, operations, and long-term growth 

• International presence across the UK, UAE, and China 

• While many agencies are scaling back in the current market, we are actively expanding and investing 

Package

• Competitive salary (based on experience) 

• Exposure to senior leadership and core business operations 

• Opportunity to grow within a global real estate platform 

Company Description

EGRE is a Dubai-based real estate advisory and brokerage with an international footprint, specialising in the sale, acquisition, leasing, and management of high-value properties.

Operating across key global markets including London and major cities in China, EGRE combines local market expertise with international reach to deliver strategic, data-led real estate solutions.

The Dubai office serves as the hub for the Middle East, with a clear focus on building a long-term, performance-driven platform in one of the world’s most competitive real estate markets.

📍 Dubai-based role

📩 Apply via LinkedIn or email lz@egre.com